Administrative Associate, School of Global Studies

The University of Arizona•Tucson, AZ

5d•Onsite

About The Position

The University of Arizona’s School of Global Studies, within the College of Social and Behavioral Sciences, is hiring an Administrative Associate to provide critical support to the Administrative Manager and Director. The role manages front- and back-office operations involving records, student engagement, student recruitment, communications, and events. It also helps organize and execute campus events and community outreach efforts. The position reports to the SGS Administrative Manager, with secondary reporting lines to Program Directors. It is a full-time position at 40 hours per week. Visa sponsorship is not available.

Requirements

High school diploma or high school diploma equivalency.
At least 5 years of relevant experience, or an equivalent combination of education and work experience.
Ability to work independently toward goals and objectives as directed by School leadership.
Ability to complete scheduled tasks throughout the year.
Knowledge of administrative job functions and best practices.
Ability to interact with direct and indirect reports, external contacts, and other groups within SGS.
Ability to coordinate with SGS faculty and staff to optimize efficiency.

Responsibilities

Manage listservs, social media, website content, office space, office supplies and materials, and PCard processes.
Assist with generating newsletters for faculty, staff, and students, and with website management.
Support recruitment projects by helping create videos and other content promoting the School of Global Studies and student enrollment.
Generate and distribute course and event flyers.
Coordinate and assist with undergraduate recruitment, orientation, and graduation events.
Provide logistical support for program events, outreach, committee meetings, speaker visits, and retreats.
Assist with student recruitment activities, including advertising, promotions, and outreach.
Manage course availability, unit events, and school communications with undergraduate students through listservs, social media, and other channels.
Serve as the first point of contact for student inquiries.
Assist with Scholarship Universe as directed.
Assist with data entry and management of student awards and scholarships, coordinating with the SBS Student Awards Coordinator.
Assist with leading a team of student workers.