Administrative Associate

University of Arkansas•Union, NJ

4d•Onsite

About The Position

The University of Arkansas at Pine Bluff is an 1890 Land-Grant HBCU with a diverse student population, competitive degree offerings and stellar faculty. For more than 140 years, the University of Arkansas at Pine Bluff has worked to create an environment that inculcates learning, growth and productivity while affording a basic need to its students – a chance to advance. The 15:1 student to teacher ratio makes it possible to maintain a learning environment with close interaction between students and faculty while challenging curricula encourage our students to seek and fulfill their potential. You can excel in your chosen field of study through a curriculum of Certificate and Associates degree programs, more than thirty Undergraduate programs, Master’s degree programs and a Doctorate program in Aquaculture/Fisheries. You can also develop workplace readiness through internships, co-ops and fellowships in the U.S. and abroad. Out-of-class experiences and student involvement include more than 90 student organizations, an internationally renowned Vesper Choir, Marching Band, Concert Bands, Wind Symphony, nationally recognized debate team, award-winning theater department and accomplished athletic program. Though the main campus is in Pine Bluff, its reach is worldwide. UAPB has an extended campus in North Little Rock and offers as well as online courses. With the addition of the Arkansas Research and Education Optical Network (ARE-ON), students can engage in information exchange with others anywhere in the world. There are also Research and Extension offices in Lonoke, Newport and Lake Village and collaborations with other colleges and universities in the State through the National Science Foundation funded STEM (Science, Technology, Engineering and Mathematics) Academy. As the second oldest land-grant institution in the state of Arkansas, the mission of this No Excuse University remains the same – to provide a high quality, affordable education with a personal touch. We invite you to Become a Part of the Pride at the University of Arkansas at Pine Bluff. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process and require reasonable accommodations, please contact Human Resources at 870.575.8400. Supporting the Emerging Scholar and Leadership Institute, the Administrative Associate will be responsible for managing key administrative and financial processes within Workday. This position will help ensure that purchases, travel, reimbursements, timekeeping, and related transactions are completed accurately, promptly, and in accordance with university policies.

Requirements

The formal education equivalent of a high school diploma is required.
At least three years of directly related administrative experience, including demonstrated experience with Workday processes such as requisitions, purchase orders, spend authorizations, expense reports, and timekeeping.

Nice To Haves

Specialized training in business management, business education, accounting, or a related field is preferred.

Responsibilities

Create, submit, and monitor requisitions and purchase orders in Workday.
Track requisitions from initial submission through approval, purchase order issuance, receipt, and payment.
Prepare and process spend authorizations for employee and program-related travel.
Complete and submit expense reports, including reviewing receipts, verifying expenses, and ensuring proper documentation.
Assist employees and program participants with resolving errors, missing information, and other Workday transaction issues.
Review and monitor employee time entries to ensure hours, leave, and corrections are submitted accurately and by established deadlines.
Coordinate timekeeping corrections and follow up with employees and supervisors regarding incomplete or inaccurate entries.
Maintain organized records of purchase orders, invoices, receipts, travel documents, expense reports, and approvals.
Communicate with Procurement, Accounts Payable, Human Resources, Payroll, and other university offices to resolve processing concerns.
Monitor the status of Workday transactions and provide regular updates to institute leadership.
Ensure transactions comply with university purchasing, travel, reimbursement, and timekeeping policies.
Assist with budget tracking by reviewing expenses, commitments, and outstanding purchase orders.
Prepare reports related to expenditures, travel, purchasing activity, and administrative operations.
Serve as a Workday resource for institute staff by providing guidance on required documentation, approval processes, and submission procedures.
Perform other administrative duties necessary to support the daily operations of the Emerging Scholar and Leadership Institute.