Administrative Assistant

Elanco•Indianapolis, IN

33d•Hybrid

About The Position

As an Administrative Assistant, you will provide proactive, high-quality, and confidential administrative and operational support to designated Directors, Executive Directors, and their broader functional teams. In this role, you will serve as a central communication liaison and coordination anchor, managing complex calendars, travel logistics, and departmental workflows to drive operational efficiency.

Requirements

High School Diploma or equivalent; Associate’s degree or relevant business certification preferred.
A minimum of 3 years of professional administrative support experience in a fast-paced corporate or matrixed environment.
Demonstrated proficiency with the Microsoft 365 Suite (Outlook, Teams, Word, Excel, PowerPoint, SharePoint) and experience with travel/expense platforms like Concur.

Nice To Haves

Proven track record of handling sensitive company information with the utmost discretion and integrity.
Strong ability to anticipate leaders' needs and exercise sound judgment in ambiguous situations.
Prior experience navigating enterprise systems such as Workday, SAP, or ServiceNow.
Exceptional interpersonal, written, and verbal communication skills across all organizational levels.
High degree of flexibility and attention to detail with the ability to manage multiple competing priorities.

Responsibilities

Manage and optimize complex, fast-changing executive calendars in Microsoft Outlook, proactively resolving conflicts and prioritizing urgent inquiries.
Plan and coordinate domestic and international travel itineraries, accommodations, and visa requirements while reconciling expenses in compliance with Elanco policies.
Coordinate end-to-end meeting and event logistics for on-site, virtual, and hybrid environments, including room security, AV configuration, and catering.
Execute departmental financial and operational support, including purchase requisitions via SAP, facility work orders via ServiceNow, and SharePoint repository maintenance.
Facilitate team coordination and onboarding logistics for new hires, including IT hardware requests and workstation setup.