Administrative Assistant (Full Time)

Compass Group•San Marcos, TX

3d•Onsite

About The Position

The Administrative Assistant provides clerical functions and administrative support for food service programs at Texas State University in San Marcos, Texas. The role supports program administration, staffing, recordkeeping, financial processing, vendor payments, and reporting. The position is full time, with a Monday-through-Friday schedule from 7:00 a.m. to 4:30 p.m. The company is hiring immediately and notes that openings may also be available at other locations within the school district.

Requirements

Prior custodial experience is a plus; the employer is willing to train.

Nice To Haves

Prior custodial experience.

Responsibilities

Answer telephones and direct inquiries professionally and with a client-centric approach.
Maintain confidential personnel files.
Assist management staff with confidential employment and labor relations documents, including proposed disciplinary notices.
Assist with staffing, including finding staff when employees call out on short notice.
Maintain effective working relationships with co-workers, school personnel, administrators, students’ parents, and the supervisor.
Complete and maintain accurate, current records of students eligible for free and reduced-price lunches, if applicable.
Enter weekly cash sales and meal counts using a computer.
Perform daily bank deposit reconciliation.
Process vendor invoices for payment, verifying calculations and item prices against bid specifications and identifying pricing discrepancies.
Perform monthly vendor statement reconciliation.
Prepare monthly state claim forms for reimbursement.
Assist with preparing end-of-month financial reports.
Attend in-service and/or safety meetings as required.
Maintain a clean and safe work environment and perform work safely.
Perform other duties as assigned.