Administrative Assistant-MSW-FT Days

Mount Sinai Health System•New York, NY

About The Position

Provides basic support to a manager or supervisor for the day-to-day operations of an office or department. Duties include reception, word processing, entry-level spreadsheet preparation, data entry, taking minutes, mail service, photocopying, and other duties as required. The role also supports departmental financial and administrative processes, meetings, supply ordering, and data quality and compliance.

Requirements

High school diploma required.
1–3 years of related administrative or business experience.

Responsibilities

Develop and maintain templates, files, office systems, and other documents to maintain and improve departmental efficiency.
Create, submit, and monitor funds transfer requests, contracts, invoices, reimbursements, and purchase orders.
Answer telephone calls, screen calls, take messages, and provide information according to established policies.
Type correspondence, memos, reports, and minutes; proofread typed materials, make corrections, and recommend changes.
Handle incoming and outgoing mail and answer routine inquiries and correspondence.
Arrange meetings, interviews, and travel for the department and special projects.
Order office and clinical supplies as requested and assist with the care and maintenance of department equipment.
Attend meetings as required, including in-service meetings; prepare agendas and track minutes and attendance.
Promote processes that enhance the quality and timeliness of data.
Manage data through review, computerization, cleaning, and auditing for compliance with standard operating procedures and regulatory agency guidelines.
Perform other duties as requested by the department.