Administrative Assistant

HOA Talent•Boynton Beach, FL

8d•Onsite

About The Position

We are seeking a full-time Administrative Assistant to support daily office operations. The role is based on-site and is scheduled for 40 hours per week, split between 20 hours in the Boynton office and 20 hours in the Lake Worth office. Compensation is $18 per hour. The position is suited to candidates with administrative, reception, front desk, or customer service experience, including those interested in gaining experience in property management or HOA operations.

Requirements

At least 1 year of experience in an Administrative Assistant, Office Assistant, Receptionist, or Customer Service role.
Experience working for a management company.
Strong data entry and computer skills.
Proficiency in Microsoft Office, including Excel, Word, and Outlook.
Experience handling phone systems, email communication, and scheduling.
Strong organizational skills and attention to detail.
Ability to multitask and manage administrative workflows.

Nice To Haves

Knowledge of CINC Systems.

Responsibilities

Provide front desk and receptionist support, including greeting residents, answering phones, and managing emails.
Deliver customer and resident services.
Perform data entry, filing, and management of digital and paper documents.
Handle inbound calls, email correspondence, and general inquiries.
Assist with work orders, service requests, and follow-ups.
Support office administration and daily administrative tasks.
Coordinate vendor scheduling, appointments, and access.
Process invoices, provide billing support, and maintain tracking logs.
Maintain organized filing systems and office records.
Use Microsoft Office, including Excel, Word, and Outlook, for reporting and communication.