Administrative Assistant

Penske Automotive Group • Austin, TX

11d • Onsite

About The Position

Lexus of Austin is seeking a knowledgeable and friendly Administrative Assistant to support its dealership team and help deliver exceptional customer experiences. The role provides ongoing administrative support to an office or group of managers, develops and maintains communication structures between departments, and supplies supervisors with information that can support business opportunities. The assistant manages the assigned department’s day-to-day operational needs, handles internal administrative and clerical duties, and maintains working relationships across dealership departments. The position is based in a typical, generally quiet office environment. Work follows store business hours and may include nights, weekends, and holidays as required.

Requirements

• High school diploma or equivalent, and five years of related experience; or an equivalent combination of education and experience.
• Excellent communication, interpersonal, and organizational skills.
• Strong work ethic and ability to work in a fast-paced, results-driven, rapidly changing, and sometimes ambiguous environment.
• Ability to multitask, prioritize, and maintain attention to detail.
• Strong analytical, judgment, and critical-thinking skills.
• Knowledge of office administrative procedures and a strong background in office management.
• Ability to work independently with little or no supervision.
• Working knowledge of Microsoft Office Suite, including Word, PowerPoint, Excel, and Outlook.
• Ability to interact effectively with all levels of staff.
• Genuine interest in providing an exceptional customer experience; friendliness, enthusiasm, reliability, and a positive team-player attitude.
• Ability to work nights, weekends, and holidays as required.
• Ability to sit, walk, and stand; use hands repetitively to operate standard office equipment; reach with hands and arms; and lift up to 25 pounds.

Nice To Haves

• Associate’s degree or equivalent, and five to seven years of related experience and/or training; or an equivalent combination of education and experience.
• A valid driver’s license and a good driving record may be required for some positions.

Responsibilities

• Manage the day-to-day operations and needs of the assigned department.
• Oversee internal administrative and clerical duties in support of assigned management.
• Develop and maintain structures for communication between departments.
• Provide supervisors with information relevant to business opportunities.
• Maintain strong working relationships across dealership departments.
• Provide administrative support to executives and departments, helping promote ongoing support and improvement of existing systems.
• Prepare executive-level presentations, memos, and general correspondence.
• Provide courteous, accurate, and professional customer service.

Benefits

• Medical, dental, and vision health care options.
• 401(k) savings and retirement plan with company match.
• Training, resources, and opportunities for career growth and advancement tailored to performance, experience, and interests.
• Competitive compensation and benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED