Administrative Assistant

Northeast College of Health Sciences • Seneca Falls, NY

12d

About The Position

The Administrative Assistant provides administrative support exclusively to Northeast College of Health Sciences’ Master of Science in Physician Assistant Studies program. The position is in Academic Affairs, is non-exempt, and is scheduled Monday through Friday from 8:30 a.m. to 4:30 p.m. The hourly rate is $21.00 to $23.00.

The role supports the PA Program Director, the directors of didactic and clinical education, and the PA Program Admissions Coordinator. Duties include handling communications; coordinating meetings, appointments, events, interviews, and class schedules; supporting visitors and students; managing room and facility scheduling requests; maintaining student and personnel records; performing clerical and purchasing tasks; taking meeting minutes; arranging travel; and maintaining faculty in-service records and reports. Other duties may be assigned.

The position reports to the Program Director, Physician Assistant Studies. Accountability includes the satisfaction of program and college community members, written and oral reports as requested, and annual performance evaluations by the Program Director. Applicants must have a high school diploma; a bachelor’s degree is preferred. At least 2–3 years of administrative assistant experience is required, preferably in an educational setting. The role requires strong interpersonal, organizational, written, verbal, customer service, and discretion skills; the ability to work independently, manage interruptions, prioritize tasks, and maintain accuracy; and proficiency with Microsoft Word, PowerPoint, and Excel.

Employment is subject to a favorable background investigation and, where applicable, verification of degrees and credentials. The College states its commitment to diversity, equity, inclusion, and belonging and is an equal opportunity employer.

Requirements

• High school diploma.
• At least 2–3 years of experience as an administrative assistant; educational-setting experience is preferred.
• Strong commitment to the development and success of the Northeast College PA Program.
• Excellent interpersonal and organizational skills and the ability to function as part of a team.
• Highly developed written and verbal communication skills.
• Knowledge of and comfort using Microsoft Word, PowerPoint, and Excel.
• Ability to interact and communicate effectively with all college constituents.
• Ability to perform multiple tasks flexibly and independently despite interruptions.
• Strong attention to detail and accuracy; good listening skills; and ability to evaluate and prioritize workload.
• Ability to handle a high level of discretion and confidentiality.
• Ability to tolerate occasional hallway noise and distractions.

Nice To Haves

• Baccalaureate degree.
• Administrative assistant experience in an educational setting.

Responsibilities

• Provide administrative support to the PA Program Director, the directors of didactic and clinical education, and the PA Program Admissions Coordinator.
• Answer and route incoming telephone calls, messages, and emails.
• Assist with setting up and scheduling meetings, appointments, information sessions, admissions interviews, on-campus events, and class schedules.
• Assist program visitors and students as appropriate.
• Process requests from students, faculty, staff, and administrators to schedule conference rooms, labs, and classrooms.
• Maintain student files and perform clerical tasks, including copying, filing, drafting documents, shredding, ordering supplies, and processing purchase requisitions.
• Take minutes for PA Department meetings.
• Maintain PA personnel files.
• Arrange travel for program personnel and guests.
• Enter faculty in-service hours into the database each trimester and distribute annual in-service reports to faculty and department heads.
• Provide written and oral reports to the Program Director as requested.
• Perform other duties as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Health Savings Account
• Flexible Spending Account
• College-paid life, AD&D, and LTD insurance
• Generous paid time off
• 12 paid holidays
• TIAA retirement plan with an 8% college contribution after one year of employment
• Free EAP counseling services
• Free chiropractic care

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED