Administrative Assistant - Canada Summer Jobs [ELC]

MACAULAY CHILD DEVELOPMENT • Toronto, ON

1d • CA$0 - CA$23 • Onsite

About The Position

The Administrative Assistant will support Macaulay’s Licensed Child Care teams. This is a temporary full-time position for 8 weeks between June and September, with flexibility in start and end dates, as part of the Canada Summer Jobs Program. The role aims to provide quality work experience for youth, helping them develop skills and gain paid work experience to transition into the labor market.

Requirements

• Currently enrolled in/graduated from a Business, Data Analytics, Project Management, Office Administration, or similar program.
• Typing speed 40 to 60 wpm with high accuracy.
• Detail-oriented with a keen eye for accuracy in data management.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, SharePoint, Teams, Outlook).
• Excellent communication skills.
• Ability to work independently and productively.
• Acceptable Vulnerable Sector Police Reference Check

Nice To Haves

• Experience using a child care management system is an asset.

Responsibilities

• Provide support with the rollout of the new Parent App, including staff registration, troubleshooting, and ongoing data auditing to ensure accuracy and compliance.
• Assist with Home Child Care recruitment initiatives.
• Create and maintain tracking sheets to track various tasks, exceptions, missing information, etc.
• Provide administrative support to programs with word processing, spreadsheets, marketing materials, flyers, agency forms, and maintain master copies of documents processed.
• General scanning, uploading, filing, archiving and document retrieval.
• Schedule meetings and/or appointments.
• Communications tasks as required, including: special events support, employee documents follow-up, etc.
• Participate in trainings and meetings as required.
• Other tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree