Administrative Assistant - Canada Summer Jobs [HR Department]

MACAULAY CHILD DEVELOPMENT • Toronto, ON

1d • CA$0 - CA$23

About The Position

The Administrative Assistant will support Macaulay’s Human Resources teams. This role is part of the Canada Summer Jobs Program, an initiative aimed at providing quality work experiences for youth aged 15-30, helping them develop skills and gain paid work experience to transition into the labor market. The program also aims to respond to national and local priorities to improve labor market access for youth facing barriers.

Requirements

• Currently enrolled in/graduated from a Business, Human Resources, Data Analytics, Project Management, Office Administration, or similar program.
• Typing speed 40 to 60 wpm with high accuracy.
• Detail-oriented with a keen eye for accuracy in data management.
• Strong organizational and time management skills.
• Proficient in Microsoft Office Suite (Word, Excel, SharePoint, Teams, Outlook).
• Excellent communication skills.
• Ability to work independently and productively.
• Acceptable Vulnerable Sector Police Reference Check

Nice To Haves

• Experience using an HRIS or payroll system (i.e. ADP or Ceridian) is an asset.

Responsibilities

• Provide recruitment support such as candidate sourcing, posting jobs, booking interviews and supporting resume/candidate screening as required by the management team.
• Assist with the coordination of orientation sessions and support the data collection of documents for new employee, student and volunteer files.
• Create and maintain tracking sheets to track various tasks, exceptions, missing information, etc.
• Provide administrative support to programs with word processing, spreadsheets, marketing materials, flyers, agency forms, and maintain master copies of documents processed.
• General scanning, uploading, filing, archiving and document retrieval.
• Schedule meetings and/or appointments.
• Communications tasks as required, including: special events support, employee documents follow-up, etc.
• Participate in trainings and meetings as required.
• Other tasks as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed