Administrative Assistant

ORR Protection•Canton, GA

25d•Hybrid

About The Position

This full-time position provides administrative and coordination support to ORR Protection’s Corporate Safety Department, supporting the Corporate Director of Safety and the departmental team. The role maintains electronic files and records, coordinates safety-related documentation and follow-up, and supports day-to-day departmental activities. The ideal candidate is highly organized, handles confidential information with care, and develops efficient processes that help the department stay organized and responsive. The position is based in a hybrid work arrangement at the Canton, Georgia office, with the potential to transition to fully remote work at the manager’s discretion. Travel to the corporate office in Louisville, Kentucky is required at least twice per year and up to quarterly, typically for two to three days per visit. Employment is contingent upon successful completion of a background check and drug screen.

Requirements

High school diploma or equivalent.
At least 3 years of experience in office administration or administrative coordination.
Experience using Microsoft Office applications, including Excel, Word, PowerPoint, and Outlook.
Experience managing electronic files and records in OneDrive or SharePoint.
Strong proficiency in Microsoft Excel, including creating and maintaining spreadsheets, using formulas, and organizing and tracking data.
Proficiency in Microsoft Word, PowerPoint, and Outlook to prepare documents, presentations, and correspondence and manage communications.
Strong organizational and administrative skills, including the ability to establish and maintain efficient filing systems and processes.
High attention to detail and accuracy in documentation, data entry, and recordkeeping.
Ability to manage multiple priorities, meet deadlines, and consistently follow through on outstanding items.
Ability to handle confidential and sensitive information with discretion and sound judgment.
Effective written and verbal communication skills and ability to work collaboratively with internal teams and external contacts.
Ability to learn new technology, adapt to changing needs, and identify opportunities to improve administrative workflows.
Ability to work independently, take direction, and recognize when additional guidance is needed.
Successful completion of a background check and drug screen.

Nice To Haves

Experience working in a safety department or supporting safety-related programs and activities.

Responsibilities

Provide administrative and coordination support to the Corporate Director of Safety and departmental team.
Manage the Safety Department’s electronic filing system in OneDrive and SharePoint, maintaining a consistent structure so records are organized, current, and accessible to authorized personnel.
Maintain departmental documents, tracking logs, and records, ensuring information is accurate and updated in a timely manner.
Coordinate the preparation and distribution of project-specific safety packets, partnering with Operations and Sales to gather required information and meet project needs.
Monitor shared inboxes, respond to routine inquiries, and route requests to the appropriate team member for timely follow-up.
Prepare and update spreadsheets, reports, presentations, correspondence, and other safety-related materials.
Handle confidential associate, incident, and medical information with discretion and follow established requirements for access and recordkeeping.
Help develop and improve processes for document management, request tracking, and other departmental workflows.
Communicate with internal teams and external contacts to obtain information, coordinate requests, and support departmental activities.
Assist with special projects and perform other duties as assigned.