Administrative Assistant

The Arc Lexington • Town of Oppenheim, NY

6d

About The Position

The Administrative Assistant supports Day Habilitation leadership and helps keep services organized and running smoothly. The role coordinates meetings, maintains records, prepares documents, and follows through on administrative details so teams can focus on supporting People with intellectual and developmental disabilities to lead meaningful lives.

The position includes preparing correspondence, reports, and meeting minutes; scheduling appointments and meetings; maintaining confidential files; reviewing administrative documents; ordering and tracking supplies and equipment; communicating with agency departments and outside contacts; and supporting incident-reporting documentation and respite services. The position offers a full-time, Monday–Friday schedule.

Requirements

• High school diploma or GED required.
• At least three years of related experience as a secretary or administrative assistant required.
• Proficiency in word processing, data entry, and general computer applications.
• Strong attention to detail and interpersonal skills.
• Ability to manage competing priorities and handle sensitive information confidentially.

Nice To Haves

• Additional education in office administration, secretarial sciences, or business administration preferred.

Responsibilities

• Prepare correspondence, reports, and meeting minutes for Day Habilitation leadership.
• Schedule appointments and meetings and follow up on outstanding items.
• Maintain confidential files and review time sheets, purchase requisitions, leave requests, and travel vouchers.
• Order and track supplies and equipment.
• Communicate with agency departments and outside contacts and help resolve administrative concerns.
• Support incident-reporting documentation.
• Support respite services through scheduling, record preparation, and service tracking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED