Administrative Assistant

Daifuku•Boyne City, MI

20d•Onsite

About The Position

Daifuku Airport America Corporation is a subsidiary of Daifuku North America, a group company of Daifuku in Japan, which is the largest material handling company in the world. Our advanced systems move everything from car bodies at auto plants to luggage at airports to packaged goods at warehouses. We are known as experts in engineering, manufacturing, and servicing innovative automated materials handling systems including conveyors, automatic guided vehicles, automated storage & retrieval systems, and integrated controls. The company is currently seeking an experienced Administrative Assistant. The Administrative Assistant provides high-level administrative support to the Plant Manager, Shop Manager, Human Resources, and Plant Supervisors. This role processes and corrects time and attendance for hourly employees, reconciles company credit card receipts for the facility, and processes daily shop paperwork. The position is responsible for maintaining weekly and monthly records and providing main switchboard coverage.

Requirements

High School Diploma with at least 2 years administrative support experience
Strong organization skills with ability to prioritize tasks
Ability to collect data and compile reports
Strong written and verbal communication skills
Proficiency in Microsoft Office products
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of the practical application of engineering science and technology. This includes applying principles, techniques, procedures, and equipment to the design and production of various goods and services.
Knowledge of raw materials, production processes, quality control, costs, and other techniques for maximizing the effective manufacture and distribution of goods.
Time Management — Managing one's own time and the time of others.
Critical Thinking — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
Judgment and Decision Making — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
Monitoring — Monitoring/Assessing performance of you, other individuals, or organizations to make improvements or take corrective action.
Verbal and Written Expression and Recognition — The ability to listen to, understand and communicate information and ideas presented through spoken or written words and sentences.
Information Ordering — The ability to arrange things or actions in certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).
Problem Sensitivity — The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem, only recognizing there is a problem.

Nice To Haves

Associate degree preferable
Experience with UKG is preferable
Proficiency in ADP HRIS system a plus
Understanding of insurance benefits a plus

Responsibilities

Enter and maintain records in ADP HRIS system
Temporary Employee Time/Records for Billing
Prepares attendance records
Ordering office and medical supplies including personal protective equipment
Maintains and Tracks vacation schedules, work schedules, and attendance in UKG
Responsible for new employee orientation training and scheduling
Maintains employee records and files
Maintain Hazardous Waste Manifests
Maintain SDS sheets
Weekly and Monthly Reporting on attendance and projects
Daily mail distribution
Organize and Schedule of plant maintenance including HVAC maintenance, lawn care, snow removal, and window cleaning
Maintain 5s Audit Records
Main Switchboard coverage
Maintain UKG hourly timecard system
Update bulletin boards weekly/monthly
Prepare invoices for payment
Order and organize visitor lunches
Support and participate in the company quality process
Credit Card Maintenance and Balancing
Contributes to team effort by accomplishing related results as needed
Perform other work-related duties as required

Benefits

Medical/RX Insurance – three plan options (2 with HSA with employer contributions)
Dental &Vision Coverage
$500 sign on bonus
$500 UNLIMITED Referral Bonuses
401K Retirement Plan – with a company match of 100% on the first 3% of employee contributions
Employer paid Life Insurance
Medical and dependent care Flexible Spending Programs
Voluntary Benefits (ie: Critical Illness, Accident, Dependent Life)
Short term disability
Employee Assistance Plan
Paid vacation and sick time
10 paid holidays per year
1 floating holiday