Administrative Assistant

Aston Carter•Town of Neshkoro, WI

1d•$20 - $22•Onsite

About The Position

The Administrative Assistant provides day-to-day administrative and clerical support to the office and Finance department, helping ensure smooth front-office operations and accurate handling of documents and information. The role is the primary point of contact for visitors and callers, supports basic billing and accounts payable activities, and maintains organized filing systems. The position is based onsite in a professional office in Neshkoro, Wisconsin, and is scheduled Monday through Friday, with a flexible start time between 7:00 AM and 8:00 AM. The work involves frequent use of office equipment and Microsoft Office applications, regular interaction with visitors, vendors, and employees at other locations, and desk-based administrative work supporting the broader team. This is a contract-to-hire position. The pay range is $20.00–$22.00 per hour. Eligibility requirements apply to some benefits, which may depend on job classification and length of employment.

Requirements

Ability to type at least 45 words per minute.
Proficiency with Microsoft Office, including Word, Excel, and Outlook.
Strong written and verbal communication skills.
Excellent interpersonal and customer service skills.
Strong organizational skills and attention to detail.
Ability to prioritize multiple responsibilities and meet deadlines in a fast-paced office environment.
Ability to work independently while supporting a broader team.
Ability to handle business documents and information in an organized, confidential, and professional manner.
General administrative skills, including data entry, filing, scanning, and calendar management.
Basic familiarity with accounting, accounts payable, and billing processes.

Nice To Haves

Previous administrative, office support, clerical, billing, or related experience.
Experience providing administrative support in a finance or accounting environment.
Previous experience handling billing inquiries and documentation.
Ability to learn new office systems and processes quickly and apply them consistently.
Strong problem-solving skills and a proactive approach to supporting office operations.

Responsibilities

Provide daily administrative and clerical support to the office and Finance department.
Assist with accounts payable and billing functions, including billing inquiries and related documentation.
Greet visitors, applicants, vendors, and other guests professionally as the primary front-office contact.
Answer incoming calls, route them to appropriate employees, and take accurate messages.
Prepare and format letters, memos, forms, reports, and other business documents from written or verbal direction.
Perform typing, filing, scanning, copying, and document-processing activities.
Maintain organized electronic and physical filing systems for easy retrieval of documents and records.
Receive, sort, and distribute incoming mail and prepare outgoing mail.
Copy, organize, and file documentation related to business transactions and general office activities.
Operate standard office equipment, including copiers, scanners, phones, and voicemail systems.
Coordinate and communicate with employees at other company locations to share information and respond to administrative requests.
Provide additional administrative or departmental support as business needs arise.