Administrative Assistant
About The Position
The Administrative Assistant provides administrative and organizational support to ensure the efficient operation of a department or office. The position manages routine administrative tasks, coordinates communications, maintains records, assists with scheduling, and supports staff and leadership. The ideal candidate is organized, detail-oriented, professional, dependable, and able to manage multiple priorities in a fast-paced environment. The role involves general administrative and clerical support; handling calls and correspondence; coordinating calendars, meetings, appointments, and travel; preparing and maintaining documents, records, databases, and reports; coordinating office supplies and equipment; and assisting with projects and events. The Administrative Assistant must maintain confidentiality, follow organizational policies and applicable laws, and provide professional service to employees, customers, vendors, and visitors. The position generally works in a professional office environment and may involve regular interaction with employees, leadership, vendors, customers, and other stakeholders. The work may require managing interruptions and changing priorities while maintaining professionalism and accuracy. The role may involve extended computer use, communication in person, by telephone, and electronically, occasional movement of office materials, and repetitive office tasks. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Requirements
- High school diploma or equivalent.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills.
- Strong attention to detail and accuracy.
- Ability to prioritize multiple tasks and meet deadlines.
- Ability to work independently and function effectively as part of a team.
- Professional demeanor and strong interpersonal skills.
- Ability to maintain confidentiality and exercise good judgment.
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint; familiarity with AI.
- Ability to learn and effectively use organization-specific software, databases, and electronic systems.
- Ability to manage electronic files, documents, calendars, and communications.
- Ability to sit and work at a computer for extended periods.
- Ability to communicate effectively in person, by telephone, and electronically.
- Ability to occasionally lift, carry, or move office materials and supplies.
- Ability to perform repetitive computer and office-related tasks.
Nice To Haves
- Previous administrative, clerical, office, or customer service experience.
- Associate degree or additional education in business administration, office administration, or a related field.
- Two or more years of administrative support experience.
- Experience working in a professional, healthcare, nonprofit, or corporate environment.
- Experience with electronic document management, workflow, or database systems.
- Familiarity with virtual meeting platforms and electronic signature/document management systems.
Responsibilities
- Provide general administrative and clerical support to the department, team, or leadership.
- Answer, screen, and direct telephone calls and respond to routine inquiries.
- Manage incoming and outgoing correspondence, including emails, mail, shipping, and other communications.
- Schedule and coordinate meetings, appointments, conference calls, and other activities.
- Maintain calendars and assist with coordinating schedules and meeting logistics.
- Prepare, format, proofread, and distribute correspondence, reports, presentations, spreadsheets, and other documents.
- Maintain accurate and organized electronic and paper files and records.
- Enter, update, and maintain information in databases, spreadsheets, and other organizational systems.
- Assist with preparing reports, tracking information, and compiling data as requested.
- Coordinate office supplies, equipment, materials, and other administrative needs.
- Assist with travel arrangements and preparation of travel-related documentation when needed.
- Assist with special projects, events, meetings, and organizational initiatives.
- Maintain confidentiality of sensitive, personnel, financial, and business information.
- Follow organizational policies, procedures, and applicable laws and regulations.
- Provide professional and courteous service to employees, customers, vendors, and visitors.
- Perform other duties and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
