Administrative Assistant

FLOWCO PRODUCTIONS LLC • Cleburne, TX

8d • Onsite

About The Position

The Administrative Assistant supports routine office administration and general accounting activities. The role receives phone, email, and visitor inquiries and represents the Company by providing polite, professional, and reliable information. It requires a basic understanding of the Company’s organization, functions, roles, and responsibilities, as well as the ability to work independently and manage competing priorities.

The position handles vendor inquiries, researches and resolves discrepancies, processes invoices, verifies invoices against supporting documentation, and routes them for approval and payment. It also coordinates vendor supplier information and purchasing-related paperwork with the Home Office Requisitions / Purchasing Group and Houston Accounting. The employee may participate in planning celebrations and activities as needed.

The work is based in Cleburne, Texas. Duties are performed in a typical office environment, with work both indoors and outdoors and frequent exposure to stressful situations, time pressures, and constraints.

Requirements

• High school education or GED.
• At least one year of experience as an Administrative Assistant.
• Exceptional administrative and communication abilities.
• Sensitivity to safety issues in a hazardous environment.
• Effective communication at all organizational levels and with individuals and groups from different disciplines, industries, and governmental agencies.
• Exceptional written, oral, and interpersonal communication skills.
• Strong organizational skills and proven ability to manage multiple projects.
• Advanced computer knowledge, including Microsoft Office Suite (Word, Excel, Project, and PowerPoint), automated document management applications, and the ability to learn new software or applications.
• Ability to work as part of a multidisciplinary team.
• Ability to manage projects independently with minimal supervision.

Nice To Haves

• One year of equivalent work experience in a related role is preferred.
• Work experience in a manufacturing environment is highly desirable.

Responsibilities

• Receive routine inquiries, including phone calls, emails, and visitors, and provide polite, professional, and reliable information.
• Complete routine administrative office duties, including preparing reports, word processing, spreadsheets, filing, organizing, copying, faxing, handling mail and courier services, maintaining office supplies, and other duties as requested.
• Assist with general accounting issues.
• Receive vendor inquiries, research discrepancies, resolve vendor issues, and process invoices for payment.
• Process, track, enter, copy, and file invoice paperwork.
• Handle vendor phone calls regarding invoice inquiries.
• Verify invoices against supporting documentation and route them for appropriate approval and further processing and payment.
• Liaise with the Home Office Requisitions / Purchasing Group; compile vendor supplier information and submit it to Houston Accounting for new vendor setup; and assist with receiving or requisition transactions when needed.
• Plan and participate in celebrations and activities as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED