Administrative Assistant

Ivy Kids - Lakemont•Richmond, TX

7d•$13 - $15

About The Position

The Ivy Kids Administrative Assistant supports the Center Director and Education Director in operating and managing an early education center. The role covers human resources, customer relations, marketing, educational programs, financial responsibilities, and the physical facility. The Administrative Assistant promotes a positive image of the school in the community and on social media, and may assist in classrooms or transport children when needed. The role includes supporting center operations and safety, maintaining student records, assisting with financial and supply tasks, and helping attract and communicate with prospective families. The schedule is Monday through Friday, 9:45 a.m. to 6:45 p.m.

Requirements

Must be qualified to drive a non-CDL bus when needed.
Must be willing and able to work in any classroom to meet the school's needs.
Ability to learn new software programs.
Must complete at least 24 hours of training each year.
Must be able to repeatedly bend, stoop, and run, and repeatedly lift and carry children weighing up to 50+ pounds.

Responsibilities

Comply with Ivy Kids brand standards, critical procedures, state standards, and the Parent and Personnel Handbooks.
Implement health and safety standards, ensure appropriate child supervision and safe transportation practices, and assist in classrooms as needed to maintain ratios and staff schedules.
Stay familiar with staff schedules and help implement them; promptly report serious student accidents, employee issues, and significant events to the Center Director and Education Director.
Keep the front desk clean, organized, and decorated for the season or event.
Collect tuition and fees, enforce penalties, and manage outstanding receivables.
Inventory and maintain program supplies and equipment; assist with food and office supply orders and enter information into the budget matrix.
Maintain accurate student records required by child care licensing and file CSRs, hourly checks, attendance records, and transportation records each week.
Keep current on center enrollment and disenrollment.
Conduct hourly ratio checks and frequent facility inspections; support facility safety and cleanliness, ensure medication is properly administered and documented, keep emergency binders up to date, and conduct daily building and playground safety checks.
Transport children to and from school or field trip venues when needed.
Create and maintain a social media calendar and regularly post center events, classroom activities, field trips, and marketing videos.
Arrange tours and follow up with prospective customers.
Develop strategies to increase capacity utilization using community-based and other appropriate marketing methods.
Develop an events calendar with the leadership team and assist with social media postings as directed by the Directors.