Administrative Assistant

SitusAMC•New York, NY

32d•Hybrid

About The Position

SitusAMC is looking for passionate individuals to join their team and transform client businesses and their own careers. They aim to match unique experiences with careers to foster potential and growth within the Real Estate Industry. Pelium, a leading commercial real estate (CRE) asset management platform and a subsidiary of SitusAMC, delivers integrated solutions exclusively for Apollo Global Management, Inc. This role will provide general administrative support to a Team of Principals and Managing Directors, and potentially other team members. The position requires being in the office 4 days per week.

Requirements

Bachelor’s Degree in related field, or equivalent combination of education and experience
5-8 years of administrative assistance experience preferred
Experience in the finance industry is preferred
Ability to thrive in a fast-paced and rigorous work environment; demonstrated ability to prioritize competing demands and meet deadlines
Strong initiative and ownership of responsibilities – Must demonstrate a proactive, positive attitude towards given tasks, plan ahead for potential issues and take appropriate action
Exemplary interpersonal skills necessary to handle sensitive and confidential situations. Role continually requires demonstrated poise, tact and diplomacy
Superb written and verbal communication skills.
Strong attention to detail when composing and proofing materials required
Team-oriented and collaborative attitude is a must
Extensive knowledge of Microsoft Outlook and proficient in Excel, Word and PowerPoint
Working knowledge of office administrative procedures and operating standard office equipment

Responsibilities

Schedule and organize meetings, conferences and off-sites including all related logistics
Arrange travel plans and compose detailed itineraries, obtain necessary travel documents and visa coordination
Allocate and process expenses and confirm compliance with applicable policies for Executives, including American Express and Out of Pocket expenses using the Concur expense management system
Prepare and edit relevant materials for team, including Word Documents, and Excel Spreadsheets
Screen incoming calls and greet guests in a professional and courteous manner
Establish, develop, maintain and update filing system
Handle recruitment coordination and logistics for new employees on the team
Coordinate closely with team and other assistants to provide phone coverage and back-up assistance
Use US Mail, FedEx, and other services to send and track priority mail
Manage work priorities independently and respond to business outside of normal business hours as needed
Maintain Pelium LinkedIn, including posting and sharing as well as coordinating with other groups to develop content
Perform other related general administrative tasks for executives as assigned and required
Other activities as may be assigned by your manager