Administrative Assistant

Ivy Kids - The Heights•Houston, TX

About The Position

The Ivy Kids Administrative Assistant supports the Center Director and Education Director in operating and managing an early education center. The role includes responsibilities across human resources, customer relations, marketing, educational programs, financial administration, and facility operations. The Administrative Assistant promotes a positive image of the school within the community and on social media, helps maintain a safe and nurturing environment, and may assist in classrooms or transport children when needed.

Requirements

Must be qualified to drive a non-CDL bus when needed.
Must be willing and able to work in any classroom to meet the school's needs.
Must be able to learn new software programs.
Must maintain at least 24 hours of training each year.
Must be able to repeatedly bend, stoop, and run and repeatedly lift and carry children weighing 50+ pounds.

Responsibilities

Follow Ivy Kids brand standards, critical procedures, state standards, and the Parent and Personnel Handbooks.
Implement health and safety standards, ensure appropriate child supervision and safe transportation practices, and assist in classrooms as needed to maintain ratios and staff schedules.
Stay familiar with staff schedules and help implement them; promptly report serious student accidents, employee issues, and significant events to the Center Director and Education Director.
Keep the front desk clean, neat, organized, and seasonally or event-appropriate.
Collect tuition and fees on time, enforce penalties, and manage outstanding receivables.
Inventory and maintain program supplies and equipment; assist with food and office supply orders, data entry, and the budget matrix.
Maintain accurate student records required by child care licensing and ensure CSRs, hourly checks, attendance records, and transportation records are filed weekly.
Keep current on center enrollment and disenrollment.
Conduct hourly ratio checks in accordance with state age-group requirements.
Help maintain facility safety and cleanliness through inspections and scheduled cleaning; ensure medication is administered and documented properly and emergency binders remain up to date.
Conduct daily building and playground safety checks.
Transport children to and from school or field trip venues when needed.
Create and maintain a social media calendar and regularly post center events, classroom activities, field trips, marketing videos, and other content.
Arrange tours and follow up with prospective customers.
Develop marketing strategies to increase capacity utilization, using community-based and other appropriate marketing methods.
Develop an events calendar with the leadership team and assist with social media postings as directed by the Directors.