Administrative Assistant - Transportation Department

Town of Snowmass Village, Colorado•Snowmass Village, CO

1d•$27 - $31•Onsite

About The Position

The Town of Snowmass Village is hiring a full-time, in-person Administrative Assistant for its Transportation Department. The role performs routine and specialized administrative work, including data entry and processing, clerical support, parking permit sales, and administrative support as an executive administrative assistant, receptionist, and clerk. A $1,000 sign-on bonus is available. The position supports department operations by handling correspondence and records, preparing reports and meeting minutes, processing transactions and financial documents, and assisting customers with parking permits, bus passes, and citations. It requires the ability to perform the essential functions of the job, with or without reasonable accommodation. The Town describes itself as a year-round resort and community with a family-focused, community-oriented workplace and a life-work balance culture. The position offers full-time benefits, including medical, dental, and vision coverage; leave and paid holidays; a recreation benefit; retirement contributions; paid parental leave; insurance and assistance programs; transit benefits; and professional development opportunities.

Requirements

Combination of experience, education, and/or training equivalent to a high school degree.
At least one year of computer, clerical, and administrative office experience.
Proficiency in Microsoft Word and Excel, and working knowledge of database software.
Ability to type at a minimum rate of 35 words per minute.
Knowledge of office and administrative assistant practices and procedures.
Ability to handle cash receipts and process purchase orders.
Good customer service skills.
Good verbal and written communication skills and a professional, polite telephone manner.
Ability to remain focused on tasks during minor distractions.
Good organizational skills.
Ability to establish and maintain good working relationships with coworkers.
Ability to perform the essential job functions with or without reasonable accommodation.

Responsibilities

Serve as executive administrative assistant, receptionist, and parking permit seller for the Transportation Department.
Distribute mail and phone messages.
Perform data entry, general filing, and word processing.
Update social media platforms as needed or required.
Take minutes at staff meetings and transcribe correspondence from dictation.
Sell parking permits and bus passes, and process citations.
Balance cash transactions and provide receipts.
Process bulk mailings.
Process invoices for payment or reimbursement and enter purchase orders into the finance accounting system.
Prepare reports using Microsoft Word, Excel, and Access.
Perform records-management tasks, including sorting, indexing, distributing, and retrieving files.
Maintain records in accordance with the Record Retention Policy.

Benefits

$1,000 sign-on bonus.
Medical, dental, and vision insurance with 100% of employee premiums and 83% of dependent premiums covered; choice of PPO or HDHP with HSA, with a Town contribution equal to the deductible for the HDHP.
Up to 200 hours of leave during the first year, in addition to 10 paid holidays.
$1,800 recreation benefit for eligible employees.
401(a) contributions: Town contributes 13% and employee contributes 5%.
Six weeks of paid parental leave for bonding with a child upon birth or adoption.
Employee Assistance Program with eight sessions per topic with a therapist or coach for the employee or a family member.
Life, disability, and accident insurance.
Flexible Spending Accounts for health and childcare expenses.
Membership discount at the Snowmass Recreation Center.
Free RFTA bus passes for commuting to and from work and a free employee commuter shuttle.
Professional development opportunities.