Administrative Assistant - Equipment Department

Wilson Construction Co. • Woodburn, OR

6d • Onsite

About The Position

The Administrative Assistant will provide comprehensive clerical and data-entry support to Wilson Construction Company’s Equipment Department at its on-site shop facility in Woodburn, Oregon. The role supports the fleet and mechanics and involves front-line communication, file organization, and administrative upkeep, in collaboration with shop mechanics, department leadership, visitors, and employees.

The position requires accurate, high-volume data entry; maintaining and scanning paper and electronic files; responding to phone and gate calls; greeting visitors; and completing clerical work and special projects. The successful candidate is organized, detail-oriented, friendly, dependable, and flexible in a fast-paced shop environment. Candidates must live within a reasonable driving distance of the facility and have a reliable attendance history.

Requirements

• High school diploma or equivalent.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Strong data-entry skills and a typing speed of 50 words per minute.
• Alpha/numeric filing skills.
• Excellent organizational skills and strong attention to detail.
• Friendly demeanor, positive attitude, and flexibility to support others under pressure.
• Residence within a reasonable driving distance of the Woodburn, Oregon facility.
• Punctuality, reliability, and a dependable attendance history.

Nice To Haves

• Preferred 1–2 years of clerical experience in a professional office or shop setting.

Responsibilities

• Answer and direct phone and gate calls.
• Greet visitors and employees in a friendly and helpful manner.
• Perform heavy data entry accurately.
• Organize, maintain, and scan paper and electronic files.
• Provide clerical tasks and administrative support to mechanics as requested.
• Complete special projects, including photocopying, laminating, filing, and organizational duties.
• Maintain departmental workflows and assist with general administrative tasks to support efficient shop operations.

Benefits

• Competitive hourly wage and overtime eligibility.
• 100% employer-paid medical, dental, and vision coverage for the employee and qualified spouse and dependents.
• 401(k) plan with company match.
• Paid time off (PTO), paid vacation, and holiday pay.
• Professional development, specialized training, and career advancement opportunities.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED