Administrative Assistant - U.S. Department of Transportation

The Rehancement Group•Washington, DC

1d•Hybrid

About The Position

TRG is seeking an Administrative Assistant to provide program, financial-tracking, travel, records, correspondence, and event coordination for anticipated FTA Procurement System Review support. The role supports program management, recipient oversight activities, workshops, webinars, and training-related administration. The position is hybrid, with assigned FTA and recipient event locations as needed, and travel as needed for workshops, meetings, or other assigned program activities. This is anticipated contract support for the FTA PSR BPA; employment is contingent on contract award and assignment. The position is not designated as key personnel. The Administrative Assistant must be available to support assigned work upon award and issuance of the first task order, and identify annual work-hour availability for the Phase II staffing plan. The role supports hybrid administrative, onsite event, and virtual workshop activities as required by assigned work.

Requirements

Minimum of 4 years of diversified clerical, administrative, and general office experience.
Experience using office automation tools, including Microsoft Word, Excel, and PowerPoint.
Availability to support assigned work upon award and issuance of the first task order.
Identify annual work-hour availability for the Phase II staffing plan.

Responsibilities

Coordinate calendars, meetings, action-item logs, correspondence, telephone support, document preparation and editing, filing, and administrative reporting for the Program Manager and team.
Track budgets and expenditures, time and attendance, payroll and purchasing records, security-processing documentation, invoices, and other program administrative information.
Arrange and track staff travel, itineraries, allowable per diem, travel authorizations, and vouchers under contractor guidance and applicable federal travel requirements.
Organize recipient correspondence, information-request packages, review schedules, meeting materials, site-visit logistics, files, deadlines, and report-routing support.
Support special assignments, corrective-action activities, and technical-assistance coordination through document control, scheduling, action tracking, and approved recordkeeping.
Plan and facilitate recipient workshops, webinars, FTA oversight meetings, and related events, including presenter and panelist coordination, materials, communications, and participant support.
Prepare workshop agendas and question-and-answer records; support post-event distribution, evaluations, follow-up materials, online modules, and accessible event documentation.
Lead compliance training sessions, including workshops, for one or multiple FTA recipients, as described for this non-key role in SOW Section 10.2.4.
Maintain current records of travel, correspondence, deliverables, and pending actions in appropriate automated systems, and support timely and accurate submissions.