Administrative Assistant

U.S. Bank • Hopkins, MN

9d • $24 - $32 • Hybrid

About The Position

U.S. Bank is seeking an experienced Administrative Assistant to support two senior leaders in Information Technology. The role provides administrative and operational support, including schedule and meeting coordination, communications, team event planning, and serving as a key contact for internal and external partners. The position requires working from a U.S. Bank location three or more days per week.

Requirements

• High school diploma or equivalent.
• At least 5 years of administrative assistant experience supporting leaders.
• Strong organizational and time-management skills.
• Ability to succeed in a fast-paced environment and manage multiple priorities and deadlines.
• Advanced proficiency with Microsoft 365, including Copilot, Outlook, Teams, Word, Excel, and PowerPoint.
• Excellent written and verbal communication skills.
• High attention to detail and confidentiality.

Nice To Haves

• Experience in financial services or highly regulated industries.
• Experience leveraging AI, such as Microsoft Copilot, to automate tasks.

Responsibilities

• Manage executive calendars and scheduling priorities.
• Plan and coordinate meetings, events, and travel arrangements.
• Prepare correspondence, presentations, reports, and meeting materials.
• Manage Outlook delegate access, shared mailboxes, and distribution lists.
• Support leadership communications and organizational announcements.
• Track action items and facilitate follow-up activities.
• Coordinate team events, leadership meetings, and town halls.
• Handle confidential information with professionalism and discretion.
• Partner with leaders to improve organizational effectiveness and execution.
• Partner with peers to coordinate supplies and logistics for the local office.

Benefits

• Healthcare coverage, including medical, dental, and vision.
• Basic term and optional term life insurance.
• Short-term and long-term disability coverage.
• Pregnancy disability and parental leave.
• 401(k) and employer-funded retirement plan.
• Paid vacation of two to five weeks depending on salary grade and tenure.
• Up to 11 paid holiday opportunities.
• Adoption assistance.
• Sick and Safe Leave accruals of one hour for every 30 hours worked, up to 80 hours per calendar year unless otherwise provided by law.
• Incentive and recognition programs.
• Equity stock purchase.
• Pension.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED