Administrative Assistant

Millan Enterprises, LLC•Clarksville, TN

9d•$17 - $20

About The Position

The Administrative Assistant at Millan Enterprises supports smooth daily operations across multiple divisions and serves as a front line of communication for internal teams, tenants, vendors, and guests. The role provides customer service and administrative support in a fast-paced, team-driven environment. The successful candidate is professional, organized, detail-oriented, able to multitask, uses good judgment, maintains confidentiality, and represents the company professionally.

Requirements

High school diploma or GED.
Proficiency in Google Workspace, including Gmail, Calendar, Drive, Docs, and Sheets.
Proficiency in Microsoft Office, including Word, Excel, and Outlook.
Strong customer service and interpersonal skills.
Ability to multitask and prioritize in a high-call-volume environment.
Strong attention to detail and organizational skills.
Effective verbal and written communication skills.
Ability to maintain confidentiality and professional discretion.
Problem-solving mindset and ability to de-escalate situations.
Ability to work independently and as part of a team.
Professional demeanor and appearance.

Nice To Haves

At least 1 year of experience in administrative, office support, property management, or leasing work.
Experience with scheduling or CRM systems.
Experience with Canva or basic graphic design tools.
Bilingual in English and Spanish.

Responsibilities

Welcome and direct tenants, clients, vendors, and visitors.
Manage incoming calls through a multi-line phone system and route inquiries appropriately.
Process rent payments, submit work orders, and assist with tenant inquiries.
Support leasing teams and managers with document preparation and file organization.
Coordinate room scheduling, vehicle rentals, parking permits, and supply inventory.
Assist the Executive Team with calendar management, communications, and special projects.
Prepare and distribute company-wide communications.
Run reports, maintain records, and support daily administrative functions.
Sort and distribute mail and packages.
Maintain the cleanliness and presentation of lobby and common areas.
Work between multiple locations, including The Press and the main office.
Create basic graphics or flyers using Canva as needed.