Administrative Assistant

Wachtell, Lipton, Rosen & Katz•New York, NY

24d•$95,000 - $105,000

About The Position

The Administrative Assistant provides administrative support to a busy group of attorneys in a fast-paced, high-stress environment. The role requires strong organization, attention to detail, excellent oral and written communication, and the ability to work under pressure with minimal input from attorneys. The position supports attorneys with legal document preparation and revision, workflow and deadline management, telephone and calendar coordination, expense and invoice reconciliation, mail distribution, contact database upkeep, travel and meeting arrangements, client reception, and records management. The assistant also provides backup coverage for assigned attorneys and assists other support departments with overflow work as needed, while maintaining confidentiality and positive working relationships with clients, attorneys, and staff.

Requirements

Minimum five years of experience as a Legal Administrative Assistant or Executive Assistant.
High proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
Proficiency in Adobe Acrobat Professional.
Ability to work under pressure while maintaining a high level of professionalism.
Ability to foster and maintain a positive work environment.
Thorough understanding of office procedures and ability to prepare accurate legal documents with minimal supervision and under strict deadlines.
Ability to proofread documents for grammatical, typographical, and spelling errors and apply standard proofreading marks.
Excellent interpersonal and communication skills.
Flexible, collaborative team player willing to assist others as needed.
Ability to work efficiently in a fast-paced environment, manage multiple priorities, and work independently and as part of a team.
Demonstrated reliability and punctuality.
Ability to work overtime, including mornings, evenings, weekends, and holidays, as required.

Nice To Haves

Bachelor’s degree preferred; candidates with equivalent professional experience will also be considered.

Responsibilities

Prepare, format, and revise correspondence, memoranda, legal documents, and forms.
Prioritize workflow and complete assignments within stated or implied deadlines.
Screen telephone calls and relay accurate messages in a timely manner.
Communicate with attorneys regarding schedules and availability.
Reconcile attorney American Express statements and car service invoices, and provide client matter numbers for business meals as requested.
Review, sort, and prioritize incoming mail; prepare outgoing mail and packages for timely delivery and coordinate distributions as directed.
Create, update, and edit attorney contact information in contact databases.
Maintain multiple calendars and reminder systems; manage deadlines, schedule meetings and appointments, and coordinate travel, meal reservations, and internal and external conferences.
Maintain positive working relationships with clients, attorneys, and staff while adhering to confidentiality requirements.
Greet clients and visitors, maintain positive client relations, and preserve the confidentiality of attorney-client matters.
Maintain records and filing systems using iManage Records Manager, including file creation, matter opening, records maintenance, and file closure.
Provide administrative support coverage for assigned backup attorneys.
Assist Document Processing, Data Stewards, Administrative Assistants, and other support departments with overflow work as needed.