Administrative Assistant

PATHWAYS • Horseheads, NY

7d

About The Position

The Administrative Assistant for Broad St Day Habilitation works closely with the Day Program Manager to perform a wide variety of office duties. The role supports day services through attendance recording, billing and documentation verification, staff orientation and training-record monitoring, and maintaining accident and fire-drill attendance files. The assistant also maintains and updates day-services forms and staff lists, performs typing and filing, handles program purchasing, and ensures office functions are completed as necessary. The position requires confidentiality, efficiency, and flexibility, as well as an understanding of Pathways, Inc.’s Vision, Mission, and Philosophy. The schedule is Monday through Friday, 7:30 a.m. to 3:30 p.m., and the position is full-time.

Requirements

• At least a high school diploma or GED.
• High school-level or commercial school coursework in typing, bookkeeping, word processing, computers, and/or other office machine training.
• Maintain a high degree of confidentiality, efficiency, and flexibility.
• Understand Pathways, Inc.’s Vision, Mission, and Philosophy.

Nice To Haves

• One year of secretarial or receptionist experience.
• Knowledge of the health or social service field.

Responsibilities

• Record program participants’ daily attendance.
• Verify billing and documentation for billing compliance standards.
• Conduct new staff orientation.
• Monitor staff training records.
• Maintain files regarding accidents and fire-drill attendance.
• Maintain and update day-services forms and staff lists.
• Perform typing and filing.
• Handle program purchasing.
• Ensure office-related functions are completed as necessary.
• Maintain confidentiality, efficiency, and flexibility.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED