Administrative Assistant

New York State Psychiatry Institute•New York, NY

55d•$65,000 - $67,547•Onsite

About The Position

The Research Foundation for Mental Hygiene is hiring a full-time Administrative Assistant to provide office and project support for the California Center of Excellence project under the IPS Employment Center at RFMH, Inc. The role involves managing schedules, coordinating meetings, handling correspondence, and supporting the project's day-to-day operations. The Administrative Assistant reports to the Director of the IPS Employment Center Initiative and will work independently as well as collaboratively with a team. The position is based at 1051 Riverside Drive, New York, NY 10032. Applicants with lived mental health experience are encouraged to apply. RFMH is committed to supporting underserved individuals, organizations, and communities and to fostering a diverse and inclusive workplace. RFMH is a private not-for-profit corporation, not a state agency; its employees are not state employees, do not participate in a state retirement system, and do not receive state fringe benefits. The posting notes an excellent benefits package.

Requirements

High school diploma and five years of administrative assistance experience in an office setting; or an associate's degree and three years of such experience; or a bachelor's degree and two years of such experience.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
Strong communication and interpersonal skills.
Ability to work independently and as part of a team.
Attention to detail, excellent time management, and ability to prioritize work and handle multiple tasks and projects.

Nice To Haves

Applicants with lived mental health experience are encouraged to apply.

Responsibilities

Serve as a point of contact for the California project.
Assist in monitoring the California project email account.
Schedule meetings and appointments, including calls with counties, Zoom or Teams meetings, and Outlook invitations.
Monitor submissions to the data system and follow up with IPS supervisors as needed.
Prepare travel authorizations and reimbursements for California Trainers, including making travel arrangements, reviewing receipts, checking vouchers against travel policy, routing vouchers for signatures, and processing them through TIQR.
Provide project support, including tracking deadlines.
Take meeting minutes and share them in a Teams folder; meetings may include team meetings and baseline assessments.
Assist with updating contact information for counties, agencies, and programs.
Assist with entering trainer information into a monthly report.
Maintain shared-file records of on-site training dates, virtual training dates, on-site technical assistance dates, fidelity review details, fidelity action plan dates, and agreement dates sent and signed.
Participate in scheduled meetings as assigned.
Perform other duties as assigned.