Administrative Assistant
About The Position
The Administrative Assistant serves as a key liaison between clients, KWPM services, and internal support staff. The role supports the administrative and operational functions of the Company/Property and requires a professional, customer-focused manner, strong organization and attention to detail, time management, and interpersonal skills. The position is full-time, non-exempt, and hourly, with workdays and hours determined by the property’s business needs and subject to change to accommodate those needs. The role is located indoors in an office setting. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. KW Property Management & Consulting is a drug-free workplace and an equal opportunity employer.
Requirements
- Prior experience in a related position, with a minimum of 1 year of experience.
- Working knowledge of computers and associated programs, including the MS Office Suite.
- Ability to multitask and set and manage priorities.
- Excellent communication and listening skills to interact with a diverse and multicultural population.
- Accurate keyboarding ability at 45–50 words per minute.
- Ability to function in a team-organized environment.
Nice To Haves
- Bilingual English/Spanish is a plus.
Responsibilities
- Assist with daily management-office operations and administrative duties in accordance with Company procedures and guidelines.
- Perform record keeping, filing, mail collection and distribution, word processing, data entry, office-supply maintenance and replenishment, and other administrative tasks as needed.
- Maintain, update, type, and coordinate account information in the computer database.
- Research owner discrepancies regarding payments to accounts.
- Coordinate and track important dates and meetings, including turnover, annual, and budget meetings.
- Answer the telephone properly and handle messages courteously and accurately, with timely responses.
- Respond to emails within 24 hours.
- Pick up all mail, including FedEx, UPS, and USPS, daily.
- Provide and maintain architectural approvals, maintenance requests, sale/lease information, and other property-specific forms that may be developed.
- Reserve and coordinate conference-room events.
- Complete special projects as instructed.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
