Administrative Assistant NE

PLA Buyer•Houston, TX

7d•Hybrid

About The Position

The Administrative Assistant provides clerical support to staff at our Houston facility while partnering with corporate accounting to support local financial operations. This role carries a wide range of responsibilities with a heavy focus on accounting — including accounts receivable, accounts payable, vendor and customer account maintenance, and regular operational reporting — alongside the scheduling, recordkeeping, and communication tasks that keep the site running.

Requirements

High school diploma or equivalent.
Minimum of 2+ years in an administrative role.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational skills and attention to detail.
Excellent verbal and written communication skills.

Nice To Haves

Bilingual Spanish/English preferred
2+ years of experience with accounting and payroll preferred.
Bilingual fluency (verbal and written) in Spanish and English.
Associate's degree in business administration or a related field.
Experience in the transportation, warehousing, or manufacturing industry.
Familiarity with logistics software and inventory management systems.
Basic knowledge of accounting principles.
Ability to multitask and prioritize effectively in a fast-paced environment.

Responsibilities

Champion clerical tasks from answering phone inquiries, distributing mail, and setting up meetings, to maintaining facility records.
Provide various forms of administrative support to facility leadership, including email correspondence and generation, distribution of memos, spreadsheets, and faxes.
Manage and organize daily schedules for management and staff to ensure efficient time management.
Prepare and maintain accurate records, reports, and documentation related to transportation and warehousing operations.
Support accounts receivable by preparing customer invoices.
Assist accounts payable in creating purchase orders and reviewing vendor invoices.
Partner with facility leadership to set up and maintain customer and vendor accounts in accounting software.
Support corporate accounting by completing regular operational reporting.
Assist in the coordination of logistics, including scheduling shipments and tracking inventory levels.
Assist with new hires and workers' compensation related processes.
Facilitate communication between departments and external partners, addressing inquiries and providing necessary information.
Partner with facility staff to maintain a variety of facility supplies.
Tackle a variety of administrative projects.
Escalate matters to leadership as needed.
Collaborate with facility leadership to identify and resolve administrative needs.
Foster exceptional and collaborative partnerships with facility staff and external partners.
Perform other duties as assigned.

Benefits

Daily Pay Option – Access your earnings before payday.
Weekly Pay – Get paid on time, every week.
PTO (Paid Time Off).
Medical, Dental, and Vision Insurance – 3 medical plan options through Blue Cross Blue Shield with low weekly premiums starting at $28.75.
Health Savings Account (HSA) – Company contribution up to $750 annually with tax-advantaged savings.
401(k) – Up to a 4% employer match, eligibility the first of the month after 90 days, and access to a Financial Wellness Consultant.
Flexible Benefits – Multiple plan options to fit your needs and budget.
Prescription Drug Coverage – Low copays starting at $10 for generic medications.
FREE Life Insurance & AD&D – Basic coverage provided at no cost upon employment.
Vision Benefits – $10 eye exams and $150 frame allowance through Superior Vision by MetLife starting at $1.46 per week.
Dental Coverage – 100% preventive care coverage with MetLife plans starting at $5.76 per week.
Voluntary Short-Term Disability (STD) – Income replacement up to 60% of weekly covered earnings for a non-work-related injury or illness.
Employee Assistance Program (EAP) – Free and confidential support for work stress, grief, legal/financial issues, and more.
Additional Voluntary Benefits – MetLife Legal and Identity Theft Services and Pet Insurance with ASPCA.
LifeMart employee discounts (through ADP) on everyday purchases and larger buys.
Dell Employee Purchase Program (EPP) discounts available for personal use.