Market Administrative Specialist- Gordon, NE| KS/NE and surrounding areas

Aflac, Incorporated•Gordon, NE

23h•$49,500 - $62,800•Onsite

About The Position

Aflac is hiring a Market Administrative Specialist for its Gordon, Nebraska market office, serving KS/NE and surrounding areas. This is an onsite role requiring work at the Gordon market office during the set working schedule. The position provides administrative support to the market office and management team, including correspondence and document processing, reception and communications, scheduling and travel coordination, supply and expense administration, budgeting support, and maintenance of confidential records.

Requirements

High school diploma or equivalent.
Three or more years of administrative support experience, or an equivalent combination of education and experience.
Excellent oral, written, and interpersonal communication skills to interact effectively with internal and external customers.
Ability to prioritize assignments and projects efficiently and in a timely manner.
People-oriented and detail-oriented.
Proactive problem-solving ability.
Ability to work in a team environment.
Knowledge of Microsoft Office.

Responsibilities

Prepare correspondence from drafts or verbal instructions, including memos, letters, articles, reports, proposals, and charts; process routine forms and documents such as requisitions, purchase orders, and transmittal forms; and respond to inquiries.
Serve as a market office contact by receiving visitors, screening and routing incoming calls, placing calls, arranging appointments, and maintaining a calendar.
Coordinate travel arrangements and meetings; prepare agendas and presentation materials; prepare meeting minutes; and distribute incoming mail, faxes, and other communications.
Monitor office supply inventory and initiate purchase orders as needed.
Reconcile invoices and maintain current expense and balance records against budgeted amounts.
Support the management team by compiling data and developing the department budget; submit travel and other expenses for payment or reimbursement.
Maintain accurate filing systems and records, including staff personnel records, time sheets, and statistical and financial reports.
Release information according to company policies and procedures, audit files periodically, remove outdated or unnecessary items, and ensure record confidentiality.
Perform other related duties as assigned.

Benefits

Medical coverage
Dental coverage
Vision coverage
Prescription drug coverage
Health care flexible spending account
Dependent care flexible spending account
Aflac supplemental Accident, Cancer, Critical Illness, and Hospital Indemnity policies offered at no cost to the employee
401(k) plans
Annual bonuses
Opportunity to purchase company stock
11 paid holidays annually
Up to 20 days of PTO to be used for any reason
State-mandated sick leave, if eligible
Other leaves of absence, if eligible