Administrative Assistant for Parish (NE)

Archdiocese of Baltimore•Parkville, MD

1d•Onsite

About The Position

St. Ursula Parish in Parkville, Maryland, seeks an Administrative Assistant to provide comprehensive administrative support. The role calls for keen attention to detail, effective collaboration with staff, adaptability, professionalism, and confidentiality. The schedule is Monday through Thursday, 8:30 a.m. to 4:00 p.m., and Friday, 8:30 a.m. to 12:30 p.m. Occasional attendance at weekend or evening meetings may be required. The employee must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Requirements

Minimum of a high school diploma or equivalent.
Proficiency in Microsoft Office Suite and graphic design tools, with the ability to learn parish-specific database systems.
At least 3–5 years of previous administrative experience.
Excellent oral and written communication skills.
High proficiency with digital media, including websites, social media, and mobile apps.
Ability to work collaboratively with the Pastoral Team and volunteers.
Strong work ethic and willingness to take initiative for projects and programs.
Must model Christian attitudes and behaviors and adhere to the Archdiocesan Code of Conduct.

Responsibilities

Provide administrative assistance to the parish.
Manage and maintain the Pastor’s calendar, assess opportunities, align them with priorities, and prioritize critical and sensitive matters.
Prepare the weekly bulletin and submit it to Fata by the end of the day Tuesday.
Maintain and update parish websites and electronic communications, including Flocknote, to keep the community informed and engaged.
Draft and edit emails, prepare memos, and handle communications on behalf of the Pastor.
Produce, edit, and publish articles, features, reflections, and video presentations on the parish website; share web and e-news articles via social media.
Manage the parish calendar; schedule baptisms and weddings; oversee program registrations; and maintain parish records, including sacramental and parish registration records.
Coordinate funeral and burial arrangements and liaise with funeral homes and parishes to coordinate funeral services.
Prepare and schedule delivery of worship binders, Universal Prayers, and oral announcements; oversee scheduling of Mass intentions.
Assist the Business Manager with daily parish operations.
Ensure the Pastor has information needed to maximize productivity, follow up on action items, and support timely completion.
Review and manage internal and external communications for clarity and consistency.
Organize meetings by scheduling them, sending reminders, and arranging catering when necessary.
Take meeting minutes and distribute them to participants in a timely manner.
Maintain accurate and organized records.
Identify parish communication needs and goals and assist with needs assessments.
Help develop collaborative efforts with staff, committees, volunteers, donors, program participants, and other stakeholders.
Liaise between couples and families and clergy to coordinate pre-wedding and baptism meetings.
Create flyers and brochures and order church supplies as needed.
Perform other duties as assigned and additional tasks aligned with the church’s mission and values.

Benefits

Health coverage
Dental coverage
Vision coverage
Employer-paid life insurance
Employer-paid disability insurance
Automatic enrollment in the 403(b) plan
Employer contribution to the 403(b) plan, whether or not the employee contributes
Paid holidays
Paid sick leave
Paid vacation leave