Office Manager for Parish
About The Position
The Office Manager supports the Pastor with the parish’s daily administrative and communication needs and helps ensure the smooth, efficient operation of the parish office and campus. This is a part-time position working 28 hours per week, with benefits. The Office Manager reports to the Pastor and performs other duties as assigned by the Pastor. The role provides general office support, welcomes parishioners and visitors, manages the parish calendar and communications, coordinates office volunteers and staff meetings, prepares and records cash receipts, and maintains confidential parish records. The Office Manager also supports parish ministries and events in collaboration with the pastor, clergy, staff, and volunteers. Availability for consultation outside normal working hours is required in the event of a facilities or parish emergency.
Requirements
- Experience in office administration, customer service, communications, or a related field.
- Excellent organizational, communication, and interpersonal skills.
- Strong computer proficiency, including Microsoft Office Suite, Adobe Acrobat, Microsoft Publisher, Canva, parish database software, and other publishing or communication platforms.
- Ability to maintain strict confidentiality and exercise sound judgment.
- Ability to prioritize multiple responsibilities, work independently, and meet deadlines in a sometimes fast-paced environment.
- Strong attention to detail and commitment to accuracy.
- Collaborative spirit and ability to work effectively as part of a team.
- Genuine interest in getting to know parishioners and fostering a welcoming parish environment.
- Interest in learning and implementing new technologies and communication tools to enhance parish ministry and administration.
- Commitment to embracing and supporting the mission and values of St. Mark Catholic Church.
- Knowledge of and willingness to support and advance the mission of the Catholic Church through professional, respectful, faith-filled service.
Nice To Haves
- Preferred: active Roman Catholic in good standing.
Responsibilities
- Provide general office support, including typing, filing, answering phones, receiving and distributing mail, and maintaining copiers and other office equipment.
- Welcome parishioners and visitors professionally and hospitably, and prepare welcome packets for new parishioners.
- Manage the parish calendar and schedule appointments, meetings, and parish events.
- Prepare and assist with parish communications, including the weekly bulletin, parish website, social media, parish-wide emails, and weather-related or other announcements.
- Manage the weekly parish bulletin process in coordination with the bulletin publishing company.
- Assign parish office volunteer duties, including tasks involving ministry platform software.
- Prepare and record cash receipts in Excel for deposit and processing by the Business Manager.
- Coordinate staff meetings with the Pastor and staff; prepare agendas and materials as requested, take minutes, and distribute follow-up notes.
- Manage Virtus screening for staff and volunteers.
- Maintain confidential parish records with discretion and professionalism.
- Be available for consultation outside normal working hours in the event of a facilities or parish emergency.
- Obtain the weekly offertory collection from the church for the collection counting team.
- Initiate and prepare parish Mass announcements and other communications as requested.
- Collaborate with the Pastor, clergy, staff, and volunteers to help parish ministries and events operate in an organized manner.
- Prepare parish reports, mailing lists, statistical information, and parish data as requested by the Pastor.
- Perform other duties as assigned by the Pastor.
Benefits
- Health coverage
- Dental coverage
- Vision coverage
- Employer-paid life insurance
- Employer-paid disability insurance
- Automatic enrollment in the 403(b) plan
- Employer contribution to the 403(b) plan, whether or not the employee contributes
- Paid holidays
- Paid sick leave
- Paid vacation leave
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What This Job Offers
Job Type
Part-time
Education Level
No Education Listed
