Parish Administrator, St. Joseph the Worker Parish

Diocese of Allentown•West Mahanoy Township, PA

1d•Onsite

About The Position

St. Joseph the Worker Parish, under the Diocese of Allentown, is seeking a Parish Administrator to provide administrative support to the daily operations of the parish rectory. This full-time, exempt position involves general secretarial and receptionist duties, maintaining the parish database, and supporting various parish functions.

Requirements

High School Diploma
At least 2-3 years of proven office administration, executive assistant, or operations management experience.
Professional behavior while responding to telephone calls and interacting in person.
Ability to work independently, perform multi-task, and demonstrate competence in all areas of responsibility.
Excellent organizational skills.
Proficiency in the use of all general business and office equipment.
Proficiency in Microsoft Office 365.
Good grammar, spelling, and letter writing skills.
Ability to maintain good working relationships with co-workers and Pastor.
Ability to be confidential, dependable, and trustworthy.
Exhibit respect for the teachings and discipline of the Catholic Church.

Nice To Haves

Bachelor's Degree in a related field

Responsibilities

Perform general secretarial duties including answering phone calls and emails, filing, photocopying, sorting mail, typing letters, shredding, faxing, and greeting visitors.
Maintain the rectory appointment book, tracking all appointments for the Pastor, diocesan appointments, meetings with parishioners, and wedding/baptismal meetings.
Order liturgical and office supplies as needed.
Open, distribute, and prepare outgoing parish mail, including managing bulk mailings.
Prepare and deposit bank deposits for the parish, separating them for different accounts and maintaining accurate contribution records.
Keep track of celebrated Masses and issue payments to priests when necessary.
Maintain sacramental books (Marriage, First Holy Eucharist, Confirmation, Death) and assist in preparing certificates.
Maintain and update the parish database with all parishioner information, including contact details, family members, sacramental records, contributions, memorials, donations, offerings, and tax information. Mail out annual contribution statements.
Manage Mass Intention requests, scheduling them for the calendar year and sending confirmation letters.
Coordinate all funerals, working with priests, funeral homes, and families, and ensuring priest availability and Social Hall use.
Assist the PREP Coordinator with PREP Program administrative responsibilities.
Maintain an updated listing of the homebound for visitation.
Collect and report census information to the diocesan Secretariat of Stewardship & Development, assist with the Bishop's Annual Appeal, and help prepare the annual diocesan Spiritual report.
Collect and record all donations, and prepare tax-related paperwork for donors.
Coordinate all Social Hall reservations, ensuring rental checks are paid and deposited.
Assist with various fundraisers, including ordering and overseeing lottery tickets.
Contact outside vendors for equipment repair and apply annually for liquor and small game licenses.
Order and maintain inventory of all supplies for the parish rectory and social hall.
Open the parish office and church each business day.
Perform any other duties assigned by the Pastor or his designee.