Parish Administrator, St. Joseph the Worker Parish

Diocese of Allentown•Frackville, PA

1d•Onsite

About The Position

The Parish Administrator provides administrative support for the daily operations of the parish rectory at St. Joseph the Worker Parish in Frackville. The role includes office and reception work, appointment and records management, financial and donation processing, parish communications, event coordination, and support for parish programs and reporting. The position reports to the Pastor and is a year-round, full-time role, Monday through Friday, 8:00 a.m. to 4:00 p.m., for 40 hours per week. The Parish Administrator is expected to exhibit professional, dependable, confidential, and trustworthy conduct; work independently and manage multiple tasks; and maintain good working relationships with co-workers and the Pastor. Because of the nature and mission of the Catholic Church, employees must respect Church teachings and discipline on faith and morals, including maintaining a lifestyle in conformity with Catholic teachings.

Requirements

High school diploma.
At least 2–3 years of proven office administration, executive assistant, or operations management experience.
Professional manner when answering telephone calls and interacting in person.
Ability to work independently, multitask, and demonstrate competence across areas of responsibility.
Excellent organizational skills.
Proficiency with general business and office equipment and Microsoft Office 365.
Good grammar, spelling, and letter-writing skills.
Ability to maintain good working relationships with co-workers and the Pastor.
Ability to be confidential, dependable, and trustworthy.
Respect for the teachings and discipline of the Catholic Church regarding faith and morals, including maintaining a lifestyle in conformity with Church teachings.

Nice To Haves

Bachelor's degree in a related field is desired but not required.

Responsibilities

Perform general secretarial and reception duties, including answering calls and emails, filing, photocopying, sorting and preparing mail, typing letters, shredding, faxing, and greeting and assisting visitors.
Maintain the rectory appointment book and track appointments for the Pastor, diocesan appointments, parishioner meetings, and wedding and baptismal meetings.
Order liturgical and office supplies as needed; open and distribute incoming parish mail and prepare outgoing mail, including bulk mailings.
Prepare parish bank deposits, separate funds for the Mass account, cemetery account, and general fund, and prepare the related bank statements and deposits.
Record contributions based on envelope information; track Masses celebrated and issue payments to priests when necessary.
Maintain the parish sacramental books and assist with certificates such as proof of marriage, confirmation, and baptism.
Maintain and update the parishioner database, including contact and family information, sacramental records, envelope contributions, memorials, donations, offerings, and tax information; mail annual contribution statements.
Maintain Mass intention requests, schedule intentions for each calendar year, send confirmation letters, and update records.
Coordinate Church funerals with priests, funeral homes, and families; assist with graveside-service and funeral-home memorial arrangements; and ensure priest and Social Hall availability.
Assist the PREP Coordinator with administrative responsibilities for the PREP Program as needed.
Maintain an updated list of homebound parishioners, including names, contact details, and resident information.
Collect and report required census information to the diocesan Secretariat of Stewardship & Development; assist with the Bishop's Annual Appeal at parish level and preparation of the annual diocesan Spiritual report.
Collect and record church donations and prepare appropriate donor tax paperwork.
Coordinate Social Hall reservations and ensure rental checks are paid and deposited into the appropriate account.
Assist with parish fundraisers, including ordering and overseeing lottery tickets and tracking profits and expenses.
Contact outside vendors for equipment repairs and apply annually for parish liquor and small game licenses.
Order and maintain inventory of supplies for the rectory and Social Hall, including office, cleaning, and household supplies.
Open the parish office and church each business day.
Perform other duties assigned by the Pastor or the Pastor's designee.