Administrative Assistant

CHSGa•Newnan, GA

About The Position

The Administrative Assistant at Newnan Health & Rehab supports the center’s daily operations by welcoming and directing visitors and associates, handling a high volume of telephone calls, and completing administrative tasks such as typing, filing, copying, sorting mail, and calculations. The role also includes human-resources-related duties, including enrolling eligible associates in benefit plans, maintaining enrollment and personnel records, assisting with interviews, and screening applicants. The position promotes the organization’s image through helpful communication, servant leadership, and collaboration with committees, workgroups, and projects.

Requirements

High school diploma or equivalent preferred.
Ability to read and interpret safety rules, operating and maintenance instructions, and procedure manuals.
Ability to write routine reports and correspondence and speak effectively before groups of customers or associates.
Ability to perform basic arithmetic using whole numbers, common fractions, and decimals.
Ability to apply common-sense understanding to written, oral, or diagrammed instructions and address problems involving several concrete variables in standardized situations.
Proficiency with Microsoft Outlook, Microsoft Excel, and Microsoft Word.

Nice To Haves

High school diploma or equivalent.

Responsibilities

Greet and direct visitors and associates in a friendly and helpful manner.
Answer and efficiently direct a high volume of telephone calls.
Communicate with individuals at all levels of the center and organization.
Report suspicious persons or activity immediately.
Perform administrative duties such as typing, filing, copying, sorting mail, and calculations as requested by a supervisor.
Promote the image and reputation of the organization through servant leadership and direct, open communication.
Contribute to committees, workgroups, project management, and other collaborative efforts.
Perform other duties as necessary to support the success of the organization.
Enroll eligible associates in group insurance plans, reconcile withholdings with billing, and maintain benefit-plan enrollment records.
Maintain employment resumes, application forms, and associate personnel files in accordance with procedural guidelines and government regulations.
Assist with applicant interviews.
Pre-screen job applicants, including reference checks and verification of abuse registry status, licenses or certifications, criminal records, and drug testing.
Answer routine inquiries about job openings, employment verification, and benefit claims processing, and provide references in accordance with organizational guidelines and employment laws.