Administrative Assistant

Lincoln Property Company • El Segundo, CA

6d • Onsite

About The Position

The Administrative Assistant provides day-to-day operational support, invoicing, and administrative oversight for the CAS team, contributing to coordination and support of brokerage operations. The role supports invoicing and operational duties and calls for strong business insight, interpersonal awareness, and professional communication.

This position reports directly to the CAS Advisory & Transactions Operations Lead. It is 100% in-office and requires working during standard business hours; remote work and telecommuting are not available.

Requirements

• A four-year degree is preferred; at least 1–2+ years of administrative experience in a professional environment may be accepted in place of a degree.
• Advanced skills in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Superior organizational skills and scrupulous attention to detail.
• Business maturity and demonstrated potential to influence at all levels.
• Sound judgment, strong situational leadership, and strategic, enterprise-focused thinking.
• Strong written and verbal communication skills.

Nice To Haves

• Commercial real estate experience is an asset.
• A four-year degree is preferred.

Responsibilities

• Manage deal close-out processes, including generating invoices, following up on payments, and liaising with the accounting team.
• Help oversee team transactions by tracking critical dates and regularly updating clients and colleagues.
• Maintain company databases to track prospects, business opportunities, and internal revenue forecasts.
• Organize and update client files, manage distribution lists, and ensure data integrity across platforms, including CRM and client portfolio technology.
• Communicate confidently and professionally with internal and external contacts at all levels to maintain effective relationships.
• Direct questions and requests to other staff as appropriate.
• Interact effectively with colleagues at all levels to strengthen team culture, improve the work environment, and identify and resolve issues.
• Perform additional duties and oversee special projects as assigned, including acting as a project manager and influencing others to achieve results.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level