Administrative Assistant

VESTA PROPERTY SERVICES INC•West Melbourne, FL

1d•$20 - $22•Onsite

About The Position

The Administrative Assistant facilitates the efficient operation of an assigned department or facility by carrying out clerical and administrative tasks, including typing, filing, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies, arranging direct mailings, and supporting special projects. The role handles sensitive and confidential information and communicates with external callers and visitors as well as internal contacts at all organizational levels. Independent judgment is required to plan, prioritize, and organize a varied workload and recommend changes to office practices or procedures. This position has no supervisory responsibilities.

Requirements

High school diploma.
Prior administrative experience.

Responsibilities

Schedule and organize meetings, travel, conferences, and department activities.
Perform desktop publishing and create visual presentations.
Establish, maintain, and update filing systems; retrieve information from files as needed.
Organize and prioritize large volumes of information and calls; sort and distribute mail.
Draft written responses or reply by phone or email when necessary, and respond to recurring requests for information.
Answer routine and non-routine phone questions, take messages, and coordinate phone coverage with other departments.
Act as a liaison with other departments and outside agencies, including high-level staff.
Handle confidential and non-routine information and explain policies when necessary.
Work independently and with a team on special and ongoing projects.
Manage special projects, which may include coordinating presentations, disseminating information, arranging direct mailings, and creating brochures.
Type and design correspondence, memos, charts, tables, graphs, business plans, and similar materials.
Proofread copy for spelling, grammar, and layout, making appropriate changes and ensuring the final copy is accurate and clear.