Administrative Assistant

Hilton Grand Vacations • Daytona Beach Shores, FL

5d

About The Position

The Administrative Assistant supports resort operations and the General Manager by handling office administration, communication, records, meeting preparation, purchasing, and invoice processing. The role also provides clerical support to visiting executives, assists with new hire processing and quality assurance preparations, and helps the Front Desk when needed. The successful candidate is professional, polite, attentive, accurate, responsive, and able to manage multiple tasks while meeting the needs of others.

Requirements

• High school diploma.
• At least one year of related experience.
• Excellent written and verbal communication skills.
• Attention to detail, flexibility, and the ability to handle multiple tasks.
• Knowledge of Microsoft Office and Teams.
• Professional, polite, attentive, accurate, prepared, and responsive approach, with a genuine desire to meet others' needs.

Nice To Haves

• Associate degree.
• Bilingual ability.

Responsibilities

• Sort, distribute, and log incoming mail, faxes, and overnight deliveries.
• Prepare materials for annual board and owner meetings.
• Serve as a liaison for the General Manager with the community, team members, and guests.
• Prepare and modify correspondence, signage, reports, memos, and emails on behalf of the General Manager.
• Order and distribute resort operations office supplies, toner, and printing and stationery materials.
• Track office supply inventory, purchase orders, and invoices.
• Help coordinate service calls for office equipment repairs and maintenance.
• Assist with staff meetings, including taking minutes and scheduling, and help organize monthly staff lunches and events.
• Create and maintain resort operations contracts and ensure liability insurance certificates are on file for all property vendors.
• Provide administrative and clerical assistance to visiting executives as needed.
• Assist with new hire processing, quality assurance preparations, and business plans.
• Accomplish reasonable requests from management.
• Process invoices for department heads in a timely manner.
• Assist the Front Desk when needed.

Benefits

• Benefits begin on the first day of work with no waiting period.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED