Administrative Assistant

The Moorings Park Institute Incorporated • Naples, FL

22d

About The Position

Moorings Park is seeking a dedicated Administrative Assistant to provide office and administrative services support to the community management team. The position handles word processing, maintains community policies and forms, orders supplies, and maintains administrative work areas.

The Administrative Assistant supports management-team meetings and correspondence, maintains resident files and calendars, and assists with visitor, telephone, appointment, and mail coordination. The role also helps keep shared administrative areas organized and reports office equipment repairs to a supervisor. The position requires compliance with applicable laws, regulations, and company policies. During emergencies or natural disasters, the employee may be required to remain on duty for the duration of the event.

Requirements

• Excellent oral and written communication skills in English.
• High school diploma or equivalent.
• Two to three years of applicable experience.

Nice To Haves

• Associate degree preferred.
• Certification in Microsoft Office or equivalent experience preferred.

Responsibilities

• Complete word-processing requests for the management team.
• Track assignments and coordinate monthly meetings, including distributing agendas and presentations and maintaining meeting minutes.
• Maintain and scan resident file information.
• Prepare correspondence and reports; maintain files; set appointments and meetings; screen phone calls; greet visitors; and sort and distribute mail.
• Maintain and coordinate the calendar.
• Maintain administrative office areas, including the copy room, mail room, office supply room, common computer location, and other designated administrative areas.
• Report office equipment repairs to a supervisor.
• Comply with applicable federal, state, and local laws, rules, and regulations, and follow company policies and procedures.
• Remain on duty for the duration of an emergency or natural disaster if required.

Benefits

• Free health and dental insurance.
• Free telemedicine services for medical and behavioral health needs.
• Vision insurance.
• Company-paid life insurance and short-term disability coverage.
• Generous paid time off (PTO) program.
• Health Savings Account (HSA) with employer contribution.
• Retirement plan with employer match.
• Tuition reimbursement program.
• Wellness program with complimentary access to the on-site fitness center.
• Corporate discount programs.
• Employee Assistance Program (EAP).
• Supportive and caring executive leadership team.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED