Administrative Assistant
About The Position
The Administrative Assistant provides administrative and clerical support to the Home Office and assists with the office’s day-to-day operations. The role serves as a primary point of contact for visitors and callers, provides general administrative support, and helps coordinate office activities. It requires professionalism, strong organizational and communication skills, attention to detail, and the ability to manage multiple priorities. This full-time position works Monday through Friday, typically from 8:30 a.m. to 4:30 p.m., with hours adjusted for on-site support. The position has no supervisory responsibilities. Travel to Care Centers is required.
Requirements
- High school diploma or equivalent required.
- Excellent customer service and interpersonal skills.
- Strong verbal and written communication skills.
- Strong organizational and time-management skills.
- Strong attention to detail and follow-through.
- Ability to manage multiple tasks and changing priorities.
- Professionalism, confidentiality, discretion, and diplomacy.
- Ability to work independently and collaboratively as part of a team.
- Ability to establish and maintain effective working relationships with individuals at all levels of the organization.
- Ability to exercise sound judgment when handling routine inquiries and confidential information.
- Proficiency with Microsoft Office Suite and standard office equipment.
- Experience with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Experience using standard office equipment and business technology.
- Travel to Care Centers is required.
Nice To Haves
- One to three years of administrative, clerical, receptionist, or related office experience preferred.
- Associate degree in Business Administration, Office Administration, or a related field preferred.
- Previous administrative experience in a professional or corporate office environment preferred.
- Experience working in healthcare or a multi-site organization preferred.
Responsibilities
- Provide general administrative and clerical support to the Home Office and executive leadership as needed.
- Greet and assist visitors professionally and courteously.
- Answer, screen, and direct incoming telephone calls to the appropriate person or department.
- Monitor the reception area and help maintain a professional, welcoming environment.
- Receive, sort, and distribute incoming mail, packages, and deliveries; assist with outgoing mail as needed.
- Assist with scheduling meetings, reserving conference rooms, and coordinating meeting logistics.
- Prepare, organize, copy, scan, and maintain correspondence, reports, documents, and other materials.
- Help maintain electronic and paper files and records in an organized and confidential manner.
- Assist with office supply inventory and coordinate supply requests and orders as directed.
- Assist with meeting preparation, including room setup, materials, refreshments, and other logistical needs.
- Provide administrative support for Home Office events, meetings, and special projects.
- Respond to routine questions and direct inquiries to the appropriate department or individual.
- Communicate professionally with employees, physicians, Care Centers, vendors, visitors, and other internal and external stakeholders.
- Maintain confidentiality of employee, business, and organizational information.
- Provide administrative support to the Executive Assistant and assist with Home Office operational needs as requested.
- Perform other related duties and responsibilities as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
