Administrative Assistant - AFNWC/EN

Akima, LLC•Albuquerque, NM

44d•Onsite

About The Position

The Administrative Assistant supports the Air Force Nuclear Weapons Center (AFNWC) Headquarters Management and Administrative Support Services (H-MASS) contract at Kirtland Air Force Base, supporting the Engineering and Technical Management Directorate. The role provides comprehensive administrative support to AFNWC senior leaders and management expertise to headquarters directorates. The position manages correspondence, leadership calendars, meetings, travel, taskers, records, communications, visitor access, and office supplies. It requires an active DoD SECRET security clearance and strong knowledge of Air Force writing standards, administrative processes, and relevant Air Force and DoD systems.

Requirements

Active DoD SECRET security clearance.
High school diploma or completion of the Tests of General Educational Development (GED).
Exceptional written and oral communication skills.
Experience composing, editing, and managing correspondence in accordance with the Air Force Tongue and Quill.
Ability to develop meeting agendas, presentations, and briefing materials for senior executives.
Thorough understanding of organizational goals, priorities, and policies to assemble reports, respond to inquiries, and resolve challenges.
Proven ability to facilitate and track official taskers across multiple locations using designated management tools, ensuring timely and accurate completion.
Operational competence with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook; Microsoft Teams and ZoomGov; and Air Force and DoD systems including DTS, AFRIMS, and TMT.

Nice To Haves

Bachelor’s degree from an accredited institution.
2–4 years of relevant experience.

Responsibilities

Prepare, format, and edit official correspondence in accordance with Air Force writing standards, ensuring documents are free of grammatical and formatting errors.
Manage, screen, route, and track incoming and outgoing correspondence; meet suspense dates and comply with classification and handling requirements.
Provide postal and mail distribution support, including timely receipt and delivery of U.S. Postal Service correspondence and tracking and management of mail.
Manage leadership calendars in Microsoft Outlook, maintain accuracy, and proactively de-conflict priorities.
Coordinate meeting logistics, including reserving rooms, arranging audio/visual equipment, and distributing meeting materials at least 24 hours in advance.
Prepare meeting agendas, presentations, and briefing materials within established timelines.
Assist with planning, coordinating, and providing on-site support for special events, including conferences and ceremonies.
Prepare and manage leadership travel arrangements as requested, in accordance with the Joint Travel Regulations (JTR).
Prepare and reconcile travel authorizations and vouchers using the Defense Travel System (DTS).
Monitor, track, and follow up on action items and suspense items using Government-provided tools.
Route, track, and close taskers on time; provide status updates, respond to information requests, and maintain a centralized task management system.
Maintain electronic and paper records in compliance with AFI 33-322, the approved records plan, and governing directives; file, label, store, and dispose of records according to retention schedules and assist with records searches and retrievals.
Manage phone and email communications, respond to inquiries within one business day, route calls, and prioritize messages.
Coordinate visitor access in compliance with security protocols, including pass preparation and escorting.
Monitor and order office supplies to maintain adequate stock levels and uninterrupted office operations.