Administrative Assistant - MedStaff Services

OU Health•Oklahoma City, OK

About The Position

Under general supervision, the Administrative Assistant performs administrative duties to keep the department’s day-to-day business operations on track. The role supports departmental staff with complex technical and clerical functions, maintains confidential records and documents, coordinates meetings and reception activities, and may assist with departmental budgets and operational plans. Positions are available at Level 1 or Level 2 depending on experience, education, and licenses or certifications.

Requirements

Level 1: Associate degree required.
Level 1: 0–3 years of Administrative Assistant experience required.
Level 2: Bachelor’s degree required.
Level 2: 3–5 years of Administrative Assistant experience required.
Basic knowledge of office procedures and equipment.
Basic knowledge of accounting principles and arithmetic, including multiplication, division, and percentages.
Basic written communication skills, including spelling, grammar, and punctuation.
Good interpersonal skills for interacting with employees, clients, and customers.
Basic computer skills and some spreadsheet knowledge.
Ability to appropriately maintain and handle confidential information.
Typing and keyboarding skills sufficient to meet the position’s requirements.

Responsibilities

Perform technical and clerical functions in support of departmental staff.
Prepare and maintain records, files, and documents, including confidential information.
Gather information and develop summaries, as needed.
Assist with documenting department budgets and operational plans, as needed.
Recommend changes to office procedures to improve processes and support.
Review and proof documents, records, and forms for accuracy and completeness.
Arrange and schedule meetings and conferences.
Greet visitors, identify their needs, direct them to the appropriate person or area, arrange appointments, and assist with phone calls.
May direct maintenance, repair, supply, mail, and file services.
Assist in training employees on office equipment and procedures.
Maintain confidentiality of information.
Perform other duties as assigned.