Administrative Assistant - MedStaff Services

OU Health•Oklahoma City, OK

About The Position

Under general supervision, the Administrative Assistant performs administrative duties that keep the department’s day-to-day business operations on track. The role supports departmental staff through technical and clerical work, maintains confidential records and documents, and may assist with budget and operational planning. The position is available at Level 1 or Level 2, depending on experience, education, and licenses or certifications.

Requirements

Level 1: Associate degree required.
Level 1: 0–3 years of Administrative Assistant experience required.
Level 2: Bachelor’s degree required.
Level 2: 3–5 years of Administrative Assistant experience required.
Basic knowledge of office procedures and equipment.
Basic knowledge of accounting principles and basic arithmetic, including multiplication, division, and percentages.
Basic written communication skills, including spelling, grammar, and punctuation.
Good interpersonal skills for interaction with employees, clients, and customers.
Basic computer skills, including some spreadsheet knowledge.
Ability to handle confidential information appropriately.
Typing and keyboarding skills sufficient to meet the requirements of the position.

Responsibilities

Perform complex technical and clerical functions in support of departmental staff.
Prepare and maintain records, files, and documents, including confidential information.
Gather information and develop summaries as needed.
Assist with documenting the development of the department budget and operational plans.
Recommend changes to office procedures to improve processes and support.
Review and proof documents, records, and forms for accuracy and completeness.
Arrange and schedule meetings and conferences.
Greet visitors, determine their needs, route them to the appropriate area or person, arrange appointments, and assist with phone calls.
Direct services such as maintenance, repairs, supplies, mail, and files as needed.
Assist in training employees on office equipment and procedures.
Maintain the confidentiality of information.
Perform other duties as assigned.