Administrative Assistant

Corewell Health • Grand Rapids, MI

1d • Hybrid

About The Position

The Administrative Assistant provides executive-level support to director-level leadership and helps ensure the smooth and efficient operation of administrative functions. The role manages calendars, prepares reports and correspondence, organizes meetings, maintains records, and handles multiple priorities in a fast-paced environment. It requires proficiency with standard office technology and software, strong typing and keyboarding skills, multitasking, proactive problem-solving, and meeting deadlines. The position is on-site at least three days per week and requires a dependable, professional office presence to build trust and credibility with the leadership team.

The role supports the Supply Chain Shared Services department at Corewell Health. Work is scheduled Monday through Friday, 8:30 a.m. to 5 p.m., for 40 hours per week.

Requirements

• Associate’s degree or equivalent in business, office administration, secretarial science, or a related field.
• Three years of relevant experience in secretarial or administrative support.
• Proficiency with standard office technology and software, including Microsoft Word, Excel, Outlook, and other productivity tools.
• Strong typing and keyboarding skills.
• Excellent multitasking and proactive problem-solving abilities, with the ability to meet deadlines in a fast-paced environment.

Nice To Haves

• Bachelor’s degree in a related field.

Responsibilities

• Use technology and software to support department efficiency, including editing timekeeping records, managing SharePoint pages, and processing invoices.
• Greet and communicate with others in accordance with the organization’s core values and confidentiality policies.
• Answer telephone calls, take messages, welcome visitors, and provide or relay information according to hospitality standards.
• Use problem-solving and marketing skills when communicating in a high-visibility position.
• Compose original correspondence; prepare and distribute meeting agendas, minutes, and supplementary materials; and update websites with minutes, meeting information, and board member information.
• Coordinate office duties such as sorting and distributing mail, copying, filing, faxing, completing forms, and ordering and maintaining equipment and supplies.
• Schedule meetings and appointments and manage directors’ calendars, exercising independent judgment about priorities, rescheduling, and initiating communications or activities.
• Arrange meetings and make travel arrangements as needed.
• Collect, compile, and prepare data for analysis and develop systems to facilitate data tracking.
• Maintain accountability for completing assigned projects.
• Protect privacy and the organization by maintaining the confidentiality of sensitive information, data, and communications.

Benefits

• Comprehensive benefits package supporting financial, health, and work/life balance goals.
• On-demand pay program powered by Payactiv.
• Discounts directory with offers on restaurants, phone plans, spas, and other items.
• Optional identity theft protection, home insurance, and auto insurance.
• Traditional and Roth retirement options with service contribution and matching savings. Eligibility for benefits depends on employment type and status.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree