Administrative Assistant

Parabit Systems•Bellmore, NY

9d•$22 - $28

About The Position

The Administrative Assistant provides comprehensive administrative support to the team and helps maintain smooth office operations. This role organizes and executes administrative tasks, coordinates with different departments, and ensures activities are carried out efficiently. The ideal candidate is detail-oriented, adaptable, proactive, and able to work in a dynamic environment. The position includes handling phone calls and email, scheduling meetings, preparing and editing documents, reports, presentations, and correspondence, maintaining filing systems, coordinating office operations, and supporting meetings, events, and conferences. The Administrative Assistant also manages office supply inventory, distributes internal communications, conducts basic research, and performs other duties as assigned. Candidates must pass a NON-DOT drug screening, criminal and credit background checks, and a driver license check before employment. Parabit Systems describes itself as focused on growth and career advancement and offers a positive work environment and challenging career prospects.

Requirements

Three years of related administrative experience.
Good interpersonal skills and effective verbal and written communication.
Proficiency with MS Outlook, Word, Excel, and PowerPoint.
Strong organizational skills, including the ability to prioritize tasks and adjust to changing demands.
Attention to detail and ability to handle confidential information discreetly.
Successful completion of a NON-DOT drug screening, criminal and credit background checks, and a driver license check before employment.

Nice To Haves

Administrative experience in a corporate or professional office environment.
Experience with basic research tasks and familiarity with office management processes.
Prior experience using Customer Relationship Management (CRM) software.
Ability to speak multiple languages.

Responsibilities

Provide general administrative support, including handling phone calls and emails, scheduling meetings, and preparing documents.
Assist with preparing and editing reports, presentations, and correspondence.
Organize and maintain digital and physical filing systems.
Coordinate office activities and operations to support efficiency and adherence to company policies.
Support the planning and execution of meetings, events, and conferences, including logistics and vendor coordination.
Order office supplies and track inventory.
Prepare and distribute internal communications and team updates.
Conduct basic research and compile data as requested.
Perform other duties as assigned or required.