Administrative Assistant- Gaming Commission

Sac and Fox Tribe of Iowa • Tama, IA

2d

About The Position

The Administrative Assistant supports the Sac and Fox Gaming Commission by handling office communications, application and hiring paperwork, records, licensing-related processes, and office supplies. The role coordinates with Casino departments to maintain licensee and patron files and may assist the Office Manager, Executive Assistant, Investigator, or others as needed.

The position requires observing Commission policies and procedures, safeguarding the confidentiality of Commission activities and records, conducting business professionally, and respecting fiduciary responsibilities on behalf of the Sac and Fox Tribe.

Requirements

• High school diploma or GED.
• Sensitivity to Native American culture.
• Complete a 90-day probationary period.
• Pass an alcohol and drug test.
• Pass an extensive background investigation.
• Conform to regulations decreed by the Sac & Fox Gaming Commission.

Nice To Haves

• Associate degree or two years of office experience.

Responsibilities

• Screen incoming telephone calls and inquiries.
• Schedule preliminary interviews in Outlook calendar and/or Kode software, and call applicants to arrange interviews.
• Process all applications.
• Receive and route correspondence and incoming mail.
• Greet and direct people visiting the office.
• Organize files and forms, and file necessary documents in a timely manner.
• Maintain an adequate supply of routine forms and ensure common areas have appropriate office supplies.
• Coordinate H.R. data on potential hires.
• Issue access cards and provisional licenses upon Commission approval.
• Enter data in the card control log.
• Process exit checklists and returned badges in the book.
• Process ban appeals and set up hearings.
• Ensure new hires complete gaming packets and submit all required paperwork.
• Enter employee and licensee information into databases.
• Coordinate with Casino departments to maintain licensee and patron files.
• Observe Commission policies and procedures, safeguard confidential information, conduct Commission business professionally, and respect fiduciary responsibilities on behalf of the Sac and Fox Tribe.
• Perform other duties as assigned, including assisting the Office Manager, Executive Assistant, or Investigator when needed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED