Administrative Technician (Election Commission)

Shelby County • Memphis, AL

6d

About The Position

The Administrative Technician works under the general and limited direction of the Administrator of Elections, performing administrative duties and coordinating meetings, events, and projects of special interest. The role supports the Administrator of Elections and the Election Commission through document preparation and maintenance, meeting minutes, travel arrangements, reimbursements, and election-related information and reports. The position also serves as a liaison and supervises student summer intern activity.

Applicants must be at least 18 years old by the application date, have a high school diploma or GED, and have four years of experience in administrative fields. Proof of education, training, and/or experience is required. The employee must be a registered Shelby County voter with an active voting record and must be a Notary Public or obtain that status once employed. A flexible work schedule and possible overtime may be required. Employees hired after September 1, 1986, generally must reside in Shelby County and remain residents as a condition of employment; the posting lists specified public safety and civil service exceptions. The position is subject to a background check for convictions substantially related to potential job duties; such convictions are not automatic disqualifiers.

Requirements

• Be at least 18 years of age by the date of application.
• Have a high school diploma or GED.
• Have four years of experience in administrative fields.
• Provide proof of education, training, and/or experience.
• Be a registered Shelby County voter with an active voting record.
• Be a Notary Public, or obtain Notary Public status once employed.
• Know administrative functions, programs, policies, and procedures.
• Communicate effectively verbally and in writing.
• Effectively use Microsoft 365 (Excel and Word), Adobe, and office equipment.
• Plan, organize, improve, and maintain an even workflow and workload.

Responsibilities

• Support the Administrator of Elections with reports, special projects, and programs.
• Prepare, distribute, and maintain files of information, correspondence, and other documents.
• Prepare and maintain minutes from all Election Commission meetings.
• Prepare travel arrangements and reimbursements for the Administrator of Elections and Election Commission.
• Provide information such as voter turnout reports, election results, statistical reports, and election dates and times.
• Act as liaison and supervise student summer intern activity.
• Perform other related duties as required or directed.

What This Job Offers

• Job Type: Full-time
• Education Level: High school or GED