Election Office Assistant

State of Washington • Thurston County – Tumwater, WA

9d

About The Position

The Elections Division of the Washington Office of the Secretary of State is hiring multiple non-permanent, on-call Office Assistant 1 positions to support election operations during peak periods. The positions report to the deputy director and provide customer service, review petition sheets, compare voter signatures for validity, proofread election and voter documents, and process incoming and outgoing mail. Appointments are expected to last through January 15, 2027, and may involve working up to 40 hours per week. The recruitment may also be used to fill other positions.

The role primarily takes place in an office setting and mainly involves interaction with internal customers, though the employee may also interact with the public. The work may require sitting or standing for extended periods and handling multiple, frequent interruptions. Employees who compare petition signatures must complete mandatory signature-verification training. The position is represented by the Washington Federation of State Employees and is subject to the applicable collective bargaining agreement.

Requirements

• Ability to read and write in English.
• Ability to use a personal computer and applicable software efficiently to perform essential job functions.
• Attention to detail.
• Ability to multitask.
• Must complete mandatory signature-verification training to perform signature-comparison work.

Nice To Haves

• High school diploma or GED.
• Prior experience checking petition signatures for a state or county.
• Experience answering high-volume phone lines.
• Experience with routine clerical duties such as typing, data entry, and file management.
• Experience working directly with customers by phone, email, or in person.
• Ability to follow directions and learn new skills.
• Ability to concentrate for extended periods.

Responsibilities

• Provide customer service and answer inquiries in person, by phone, and by email.
• Use a multi-line phone system.
• Review, stack, sort, and code petition sheets for validation.
• Compare petition signatures with signatures in the voter registration system to determine validity.
• Proofread election and voter documents, checking text against originals, spelling, style, page numbers, headings, captions, and image captions.
• Process incoming mail and prepare outgoing mail.
• May serve as backup for VoteWA and the Administrative team.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: No Education Listed