Administrative Assistant

Hub International Insurance•Fresno, CA

22d

About The Position

The Administrative Assistant provides essential administrative support to the region and assists with special projects to ensure efficient day-to-day office operations. The role performs a variety of clerical and administrative tasks and provides backup support across administrative functions as needed. The position is suited to a self-motivated individual with an interest in building a career.

Requirements

Communicate effectively and professionally, orally and in writing, with internal and external customers.
Present information effectively and respond to questions from managers, clients, customers, and the general public.
Interact confidently and professionally with all levels of the organization.
Gather relevant information and facts efficiently, analyze issues, and solve problems in a timely and thorough manner.
Prioritize and organize multiple tasks and responsibilities to complete assignments on time and accurately.
Respond to customer needs.
Demonstrate proficiency with Microsoft Office Suite and Outlook.
Use logic and reasoning to assess the strengths and weaknesses of alternative solutions, conclusions, or approaches.
Show a desire to learn and grow within the insurance industry.
Have knowledge of administrative and office procedures and systems, including word processing, managing files and records, designing forms, and workplace terminology.

Responsibilities

Provide administrative support, including printing, filing, photocopying, and data entry.
Code and file value-add and vendor payables.
Order, receive, and maintain office supplies, ensuring supplies are available when needed.
Operate office equipment, copiers, and phone systems, and arrange repairs when needed.
Greet visitors and callers, handle inquiries, and direct them to appropriate people.
Provide backup reception support, including answering phones.
Complete data entry and reports as assigned.
Open, read, route, and distribute incoming mail, including scanning and coding or indexing when necessary.
Process outgoing mail as needed.
Maintain conference rooms and common areas, including resetting rooms after meetings.
Assist with coordinating and ordering food for in-office meetings and events.
Perform other duties and projects as assigned.