Administrative Assistant

Pye-Barker Fire & Safety • Jacksonville, FL

6d

About The Position

The Administrative Assistant performs clerical, recordkeeping, customer service, and administrative tasks to support the smooth operation of an assigned location, department, or unit. The role includes maintaining records and reports, assisting with budgetary matters and purchasing, tracking department funds, and compiling reports and monitoring assigned projects or program components. The position also supports customer relations, contract creation, and branch fire alarm invoicing.

Requirements

• Bachelor's or associate degree, or equivalent work experience.
• Ability to greet visitors, clients, and colleagues in a friendly and courteous manner.
• Ability to type at least 50 words per minute.
• Ability to proofread.
• Proficiency in Microsoft Office Suite or similar software.
• Basic understanding of office equipment.
• Basic understanding of clerical procedures and systems, such as recordkeeping and filing.
• Ability to work independently and identify and solve problems.
• Ability to organize and prioritize work.

Responsibilities

• Greet and direct clients and visitors.
• Answer phone calls and emails in a timely manner.
• Manage the company telecommunications network and communicate with the answering service.
• Make appointments and referrals.
• Manage data in spreadsheets and reports.
• Create and maintain office-related records and reports.
• Perform data entry and filing for accounts payable, purchase orders, and equipment inventory.
• Maintain the integrity and confidentiality of employee or departmental files.
• Receive, record, and distribute packages and mail.
• Manage key vendor accounts and supply inventory, and submit invoices for payment.
• Compile budget data and maintain financial records as requested.
• Copy, collate, and prepare reports for mailings, meetings, and other correspondence.
• Assist with projects and event support.
• Assist other departments as needed.
• Assist with customer relations and contract creation.
• Manage all branch fire alarm invoicing.
• Adhere to the Code of Conduct, Confidentiality Agreement, and Company Safety Policy.
• Perform other duties assigned by management.

Benefits

• Company vehicle (if applicable to the job).
• Paid company holidays.
• Training and career development.
• 401(k) with employer match.
• Excellent pay.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree